Exams and Admin Officer

Purpose

To lead the effective administration of the school’s SIMS information management system in order to accurately record and organise all student data, ensuring compliance with GDPR legislation.

To organise and develop the school’s production of data to report on GCSE results, assessment, progress and behaviour through the use of SIMS, SISRA and interaction with other external databases.

To organise and administer the school’s examination system ensuring compliance with JCQ regulations.

• Liaise with the SENCo and Access Arrangement Coordinator to ensure candidates’ access arrangements and reasonable adjustments are provided.
• Liaise with heads of department/directors of faculty to ensure that examination requirements for the subject are met.
• Liaise with the site management staff, ICT staff and invigilators to ensure that examination rooms are set up and organised in accordance with JCQ exam regulations.
• Consider the impact of exams on the wider school community and make appropriate arrangements to rearrange staff and room cover.
• Administer correct exam entries in SIMS and submit entries and amendments to awarding bodies.
• Apply for candidate special consideration.
• Ensure security of exam question papers and scripts in accordance with JCQ and awarding body regulations.
• Dispatch completed examination papers and NEA samples to appropriate examiners.
• Ensure all exam policies are compliant and up-to-date.
• Produce examination timetables for students and ensure their distribution.
• Import examination results into school and organise distribution of examination results for students.
• Provide examination data to the Local Authority and Diocese.
• Issue Exam Certificates to candidates and assist in planning Presentation Evening.
• Organise recruitment and training of examination invigilators.
• Produce exam timetables, seating plans, organise internal and external exam series.
• Administer examination post‑results services.
• Respond to parent/carer enquiries regarding examinations and other general student issues.
• Arrange room changes as a result of cover or exam implications or other requests as necessary.

• Cover school reception each lunchtime and during periods of absence, including sickness.
• Undertake a wide range of day‑to‑day, one‑off and occasional administrative procedures, including general administrative duties as appropriate to the grade of the post as requested by the Senior Business Manager.
• Attend training courses relevant to the post, ensuring continuing personal and professional development.
• Attend Exams network meetings and conferences.
• Keep up to date with DfE, JCQ and awarding body changes and communicate with relevant staff.
• Act in accordance with provisions of the School Staff Code of Conduct.
• Abide by the School Data Protection Policy.
• Use information technology systems as required, in compliance with the School IT Policy.
• Carry out the responsibilities of the post with due regard to all or any of the School equality and diversity policies.
• Operate in accordance with Health and Safety Legislation.
• Take part in performance management and undertake/training as appropriate.
• Comply with and follow all other school policies and procedures in force and conditions of service specified within the contract of employment.
• Perform other associated duties as discussed and agreed with the Headteacher.

While every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

The post holder will be expected to comply with all reasonable requests from the Headteacher to undertake work of a similar level that is not specified in the job description.

• This post is subject to Enhanced DBS disclosure.
• The position is part of an equal opportunity employer; applicants of all backgrounds, including disabled people, are encouraged to apply.
• Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.
• Applicants will be judged on merit alone, though preference may be given to under‑represented groups that match the person specification.