Assistant Administrator | Fund Services

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise:We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust:We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale:With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Purpose of the Role

We are looking for a proactive and detail-oriented Assistant Fund Administrator to support the delivery of fund administration services to a portfolio of client funds and investment structures. Working as part of a collaborative team, you will assist with a range of administrative, client servicing, and operational activities while developing your knowledge of fund administration, regulatory requirements, and the financial services industry.

This is an excellent opportunity for someone looking to build a long-term career in fund administration and gain exposure to a variety of client structures within a professional and supportive environment.

Main Responsibilities

• Support Fund Administrators with the day-to-day administration of client funds and other investment structures.
• Develop an understanding of the governing documents, agreements, and regulatory requirements relevant to client entities.
• Act as a point of contact for allocated matters under supervision, responding to routine client and third-party queries and escalating more complex issues when required.
• Prepare and maintain accurate records, correspondence, attendance notes, meeting packs, minutes, and other documentation.
• Assist with periodic client reviews and ensure client files and records remain up to date.
• Support tax-related activities, including the preparation and submission of returns and the payment of tax liabilities where required.
• Ensure any issues, risks, or concerns are identified and escalated promptly to management.
• Maintain accurate database, statutory, and client records, ensuring information is updated in a timely manner.
• Assist with accounting and financial administration activities, working closely with internal teams where required.
• Support the billing process, including the preparation and review of draft invoices and billing information.
• Monitor outstanding debts and liaise with internal stakeholders to support effective debt management.
• Provide support to colleagues during absences and ensure a smooth handover of client matters when required.
• Contribute to additional tasks and projects as requested by the Manager, Management Team, or Directors.

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• Educated to A-Level, degree level, or equivalent.
• Willingness to study towards a relevant professional qualification.

Skills, Knowledge and Experience

• Strong administrative and organisational skills, with excellent attention to detail and a methodical approach to work.
• Good written and verbal communication skills, with the ability to build positive working relationships with colleagues, clients, and external stakeholders.
• Strong IT skills, including proficiency in Microsoft Office applications.
• Previous office or administrative experience would be advantageous, although experience within funds or trust administration is not essential.
• An interest in financial services and a willingness to develop technical knowledge within a regulated environment.
• Positive, enthusiastic, and flexible approach, with a strong…