Finance Officer

Improving lives and developing local pride, through professional theatre

To support the charity's daily operations by delivering accurate, timely, and robust financial administration. This role is responsible for maintaining financial integrity, supporting compliance with legal and regulatory requirements, and ensuring management of restricted and unrestricted income streams

24 hours/3 days per week

Line Manager:
Artistic Director

Governance:
Support Treasurer in reporting financial matters to the Board of Trustees.

Operational Liaison:
General Manager

Key Relationships:
Close work with Department Heads/Budget Holders

• Support organisational financial decision-making through financial analysis, management accounts, budget monitoring and variance reporting.
• Attend regular month-end finance meetings with the Treasurer and General Manager to review financial reporting.
• Develop and maintain templates for recording budgets, cashflow, freelance payment schedule and continuously improve financial systems and processes.
• Support department leads to plan, monitor, and manage budgets, and to meet reporting deadlines as set by the Artistic Director and Trustees.
• Assist the Artistic Director in managing budgets and associated cashflows where there is no other identified project lead.
• Aid the Treasurer in preparing financial reports to the Board by supplying figures/tables as required.

• Record Transactions: Record all income, expenditure, invoices and expenses accurately in the cashbook, cashflow forecasts and accounting software.
• Bank Reconciliations: Complete monthly reconciliations for all bank accounts, Pay Pal, Stripe and GoCardless, investigating and resolving discrepancies.
• Ledger Management: Maintain accurate and up-to-date purchase, sales, and general ledgers.
• Payment Processing: Prepare and process approved supplier payments and staff/volunteer expense claims, ensuring appropriate authorisation and supporting documentation.
• Credit Control: Monitor outstanding invoices and payments, follow up overdue accounts and escalate persistent or significant debts as appropriate.
• Supplier Invoice Processing: Receive, check and process supplier invoices, ensuring they are correctly allocated to the relevant project, department or budget and appropriately authorised before payment.

• Restricted Funds: Track and allocate restricted grant and donated funds, ensuring expenditure complies with funder terms and conditions.
• Gift Aid Claims: Maintain accurate Gift Aid records and ensure compliance with HMRC requirements. Reconcile GoCardless transactions with supporter databases (RABBLE Rousers) and prepare and submit quarterly Gift Aid claims.
• Theatre Tax relief (TTR): Coordinate with the organisation's accountant on eligible Theatre Tax Relief claims, working with project leads to maintain accurate production cost records and provide supporting financial information.
• Grant Reporting: Support project leads with providing financial evidence packs and spend validation reports back to external institutional funders.

• Payroll Processing: Work with the payroll provider to support monthly payroll processing, ensuring statutory deductions are accurate.
• Pensions: Oversee pension administration and employer contributions for eligible employees.
• PAYE Administration: Support the onboarding of new PAYE staff by ensuring required payroll, tax and pension information is collected and accurately recorded.

• Management Accounts: Assist project leads in preparing termly variance reports for leadership.
• Reporting: Prepare…