Office_ Administrative Assistant; Research, Data, and Evaluation

The DeKalb County School District is seeking an experienced and professional Administrative Assistant.

Salary Grade/

Schedule:

Unified 114

Salary Schedules:

The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations.

Title:

Administrative Assistant

Performs routine and non-routine clerical and administrative tasks to support office operations, including tasks pertaining to finance management, payroll processing, scheduling, record maintenance, and event coordination. Performs duties with moderate to little supervision as an experienced-level individual contributor.

• Manages payroll functions, ensuring accurate collection of information, timely processing of payroll, and maintenance of precise records.
• Provides comprehensive administrative support, including scheduling meetings, drafting correspondence, maintaining files and databases, and coordinating travel arrangements.
• Communicates effectively with staff and external parties to ensure adherence to policies, procedures, and legal requirements.
• Oversees office operations such as ordering supplies, managing budgets, handling logistics, and maintaining a work unit filing system.
• Serves as the primary point of contact for internal and external stakeholders by answering phones, greeting visitors, transferring calls, scheduling appointments, and managing supervisors' calendars.
• Assists in the preparation of reports.
• Maintains personnel records, including payroll documentation and vacation/sick leave statements.
• Tracks monthly travel requests and reimbursements according to established procedures.
• Performs bookkeeping duties and supports budget management activities.
• Assists with event coordination as required.
• Processes incoming and outgoing mail.
• Provides insight into process improvements and successful outcomes and makes recommendations for solutions as appropriate.
• Performs additional duties as assigned.

• High school diploma with at least six (6) years of related experience, required.
• Associate degree with at least four (4) years of related experience, preferred.