Bookkeeper

POSITION

Bookkeeper

Executive Pastor or Lead Pastor

The Bookkeeper serves as a key steward of Mountain West Church’s financial integrity, ensuring accurate recordkeeping, timely reporting, and responsible management of church resources. This role requires precision, confidentiality, and a proactive approach to financial systems and communication. The Bookkeeper supports ministry effectiveness by maintaining clear financial processes and providing leadership with reliable data for decision-making.

• Must evidence a personal relationship with Jesus Christ and demonstrate personal maturity and godliness.
• Must be in agreement with Mountain West Church’s doctrinal statement of beliefs and become a member of the Church.
• Must have exceptional attention to detail, organizational skills, and financial acumen.
• Bachelor’s degree in accounting, finance, or related field preferred; or 3–5 years of relevant bookkeeping experience.
• Proficiency in Quick Books, Excel, and financial reporting software.
• Ability to maintain confidentiality and handle sensitive financial information with integrity.
• Must be flexible, adaptable, and able to work independently in a fast‑paced ministry environment.

• Maintain accurate records of all financial transactions, including income, expenses, and donations.
• Reconcile bank accounts, credit cards, and petty cash monthly.
• Prepare monthly financial statements and reports for the Executive Pastor and Church Council.
• Track departmental budgets and provide regular updates to ministry leaders.
• Assist in annual budget preparation and forecasting.

• Process bi‑weekly payroll and ensure compliance with tax and labor regulations.
• Maintain records related to employee compensation, benefits, and reimbursements.
• Coordinate with outsourced HR provider for updates and compliance.
• Prepare and file necessary tax documents (e.g., 1099s, W-2s).

• Process invoices, reimbursements, and vendor payments in a timely manner.
• Record and deposit incoming contributions and income.
• Maintain donor records and assist with year‑end giving statements.

• Maintain organized digital and physical records of financial documents.
• Ensure financial systems are updated weekly and suggest improvements quarterly.
• Collaborate with ministry leaders to ensure financial clarity and accountability.
• Support financial logistics for retreats, events, and conferences.

• Financial Accuracy:
  Ensure all records are up‑to‑date, reconciled, and error‑free.
• Reporting:
  Provide timely and clear financial reports to leadership.
• Compliance:
  Maintain legal and ethical standards in all financial practices.
• Stewardship:
  Help Mountain West maximize resources for ministry impact.
• Confidentiality:
  Handle sensitive financial data with discretion and professionalism.

Success in this role is defined by your ability to create clarity, consistency, and confidence in Mountain West’s financial operations. You win when:

• Monthly Reports:
  Financial statements are submitted by the 5th of each month.
• Reconciliation:
  All accounts are reconciled monthly with zero discrepancies.
• Payroll:
  Payroll is processed accurately and on time every cycle.
• Expense Tracking:
  Receipts and reimbursements are submitted within 48 hours of purchase.
• Compliance:
  Tax documents and filings are completed before deadlines.
• System Efficiency:
  Financial systems are updated weekly and improved quarterly.
• Team Communication:
  Budget updates are sent to ministry leaders monthly.
• Audit Readiness:
  All records are organized and ready for review at any time.
• Confidentiality & Trust:
  Sensitive financial information is handled with integrity and discretion.

Full-time with health benefits

Commensurate with experience

• Monday to Thursday
• Sunday availability as needed
• Occasional weeknight availability for financial meetings or events