Accounts Administrator

Overview

This role is suited to an experienced accounts administrator. The position requires strong knowledge of day-to-day accounting processes and an ability to work with accuracy and efficiency in a busy office environment. The successful candidate will be expected to perform at the level of their qualification and contribute to the smooth and effective running of the finance function.

• Accurately logging and coding purchase invoices into the accounts system
• Matching invoices with purchase orders and resolving discrepancies
• Reconciling supplier statements and ensuring timely resolution of queries
• Preparing and processing supplier payments, including posting to Sage
• Liaising with suppliers by phone and email regarding account queries

• Raising and issuing sales invoices
• Posting sales receipts and allocating against customer accounts
• Preparing and distributing customer statements
• Supporting credit control, including monitoring overdue accounts and assisting in dispute resolution

• Daily downloads and processing of bank transactions
• Preparation and posting of cashbook entries
• Performing bank reconciliations in line with month-end timetable

• Assisting with weekly payroll processing, including collation and checking of hours
• Supporting payroll administration tasks as required

• Assisting with import and export of invoices between the business system and Sage
• Supporting month-end tasks including journals, accruals, and recurring entries
• Assisting with aged debtor and creditor reporting
• Supporting stock reporting and reconciliations

• Answering incoming telephone calls and handling queries professionally
• Filing and maintaining accurate financial records
• Providing assistance on ad hoc projects and group tasks as required

• Previous experience in an accounts administration role
• Good knowledge of purchase and sales ledger processes
• Strong numerical and analytical skills
• Ability to reconcile accounts and identify discrepancies
• Proficiency in Sage Line 50 and Microsoft Office
• Excellent attention to detail and accuracy
• Ability to work independently and as part of a team in a small but busy environment
• Strong communication and interpersonal skills