Admin Assistant

ADMIN ASSISTANT (FULL TIME) – Compass Group USA

Location:

SBU Administration – 300 Circle Road, Stony Brook, NY 11794. Online applications accepted only.

Schedule:

Full‑time, Monday – Friday; hours may vary. Details discussed during interview.

Requirements:
At least 1 year of experience in an administrative/clerical role. Internal employee referral bonus available.

Pay range: $22.00–$25.00 per hour.

Culin Art Sector

Responsible for clerical functions and administrative support of food service programs.

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor‑relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, students’ parents, and supervisors.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced‑priced lunches, if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – verify amounts and check item prices against bid specifications, ensuring no pricing discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain a clean and safe work environment; perform duties safely.
• Perform other duties as assigned.

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time‑off benefits in accordance with applicable federal, state, and local laws.

Compass Group is an equal‑priority employer. We are committed to treating all applicants and associates fairly based on abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity or other protected classifications under law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the company reserves the right to modify or change the essential functions of the job based on business necessity.

Culin Art maintains a drug‑free workplace.

Req

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Seniority level:
Entry level |

Employment type:

Full‑time | Job function:
Administrative | Industries:
Food and Beverage Services