Temporary Administrative Assistant Sea Grant

Temporary Administrative Assistant

New York Sea Grant – College of Agriculture and Life Sciences (CALS)

Location: Stony Brook, New York

Position Type: Temporary – Nonexempt

Hours: 20 hours/week

Duration: Six-month term subject to funding and performance

Pay: $23.69 per hour

• Answer and route phone calls, emails, and other inquiries promptly and professionally.
• Maintain office supplies inventory and coordinate orders as needed.
• Assist with mail distribution and shipping tasks.
• Organize and maintain electronic and physical filing systems.
• Assist with data entry and recordkeeping.
• Support planning and execution of workshops, webinars, and outreach events.
• Coordinate registration, materials preparation, and participant communication.

• High school Diploma.
• 1+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively in a fast‑paced environment.
• Professional demeanor and ability to maintain confidentiality.

• Experience working in an academic or nonprofit setting.
• Familiarity with Cornell University systems (e.g., Kuali, Workday, Concur).
• Knowledge of event coordination and logistics.
• Experience with virtual meeting platforms (Zoom, Microsoft Teams).
• Ability to work independently and as part of a team.

Benefits include a national recognition workplace for health, well‑being, and sustainability initiatives.

Submit a resume/CV and cover letter through the Cornell job portal. Attach both documents as requested.

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to further the founding principle of “… any person …” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy‑related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.