Administrative​/Personal Assistant

PERSONAL ASSISTANT

Long Island Speech is looking for an adaptable, highly organized individual to join our team. This role is based in Stony Brook and Mt. Sinai and combines Personal Assistant with some Administrative Assistant responsibilities for both the Owner and Practice Manager/Chief Operating Officer. We are a Private Practice with offices across Long Island.

• Maintain confidentiality at all times
• Valid driver’s license
• Hours will vary and will be discussed at the interview
• Liaise between all office locations, including staff and patients
• Manage professional and personal calendars
• Plan and coordinate all internal corporate events such as company-wide meetings, private lectures to therapists, seminars, fundraisers, etc.
• Schedule conference calls, in-person meetings and virtual meetings using platforms such as Go To Meeting , Google Meet, Zoom, etc.
• Schedule all interviews
• Serve as first point of contact for incoming calls, take detailed messages and prioritize information
• Communication skills a MUST - Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc.
• Maintain a high level of executive support skills including excellent communication, business writing, grammar, and proofreading skills
• Update and compartmentalize various personal and professional documents and files to ensure quick and easy access to all information
• Create reports including monthly patient reviews, yearly personal/professional purchase report, payroll, etc.
• Establish effective working relationships with all colleagues and other leadership, administration staff and departments
• Perform other related duties and responsibilities as required/requested

• Minimum 3+ years of administrative assistant work experience
• Previous experience in a fast-paced professional services firm is preferred
• Highly motivated with excellent organizational and interpersonal skills
• Proficient in Google docs and Excel and MS Office
• Create excel charts/spreadsheets
• Technology savvy in using various internal electronic systems and applications
• Demonstrated experience in handling multiple priorities and high degree of timely delivery of work
• Ability to be resourceful and problem solving
• Exceptional professional demeanor and etiquette
• Meticulous attention to detail, organization and follow-up
• Demonstrated team player with a flexible personality and positive attitude
• Must be able to work flexible hours, if necessary

• Medical, Dental & Vision with a flex spending card
• 401k
• PTO
• Compensation: $45,000 - $55,000 based on experience

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