Business Support Assistant – Includes Weekend – Hospitalist Program

Business Support Assistant – Includes Weekend Hours – Hospitalist Program

Position Summary

At Stony Brook Medicine, the Business Support Assistant provides a full range of administrative support to the Hospitalist Program. The successful incumbent must demonstrate a professional demeanor, excellent organizational skills, attention to detail and the ability to complete all assignments within the expected timeframe

Duties of the Business Support Assistant may include the following but are not limited to:

• Reviews the patient assignments on a daily and ongoing basis and reassigns patients to appropriate clinical teams based upon acuity, census and geography
• Reviews and sends updates to the clinical team specific for observation patients who have a length of stay of 48 or greater
• Build overflow assignments on a daily basis
• Provides administrative support to the Hospitalist Program Office administrative staff, faculty and clinical staff (nurse practitioners and physician assistants).
• Maintains the on-call schedule and calendar using Outlook, including the coordination of incoming invitations and scheduling meetings on behalf of the department
• Loads on call directories for the department
• Takes and transcribes meeting minutes
• Assist with Accounts Payable
• Will round on inpatient floors and enter patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits
• Other duties as required

Qualifications

Required Qualifications:

• Associate’s degree and at least 2 years of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department or Bachelor’s degree and at least 6 months of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department
• Proficiency in Microsoft Suite Applications

Preferred Qualifications:

• Experience in supply and equipment ordering, processing reimbursement and expense tracking
• Clinical understanding of the working diagnosis of general medicine patients with the experience to properly stratify patients, based upon their acuity, to appropriate clinical teams
• Proficiency with the Cerner electronic medical record
• Working knowledge of Kronos timekeeping system

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must…