Administrative Assistant 1​/Trainee - NY HELPS

This position will be assigned to the Division of Environmental Permits. The duties of this position include: scanning and saving applications and permits in the Department's electronic document management system; receive, date stamp, and distribute incoming mail; answer phones, route callers appropriately, and respond to basic inquiries received from the public; accept and log application fees and prepare deposit information; assist with FOIL response as needed;

perform routine office management duties such as filing, file purges, and reorganization; distribute issued permits and other correspondence by scanning and emailing as appropriate; use SFS to enter travel expense reports on behalf of staff; keep copy machines in good working order; purchase supplies as appropriate and process expense reports in SFS; and assist with front desk reception coverage when needed.

This position will be assigned to the Division of Environmental Permits. The duties of this position include: scanning and saving applications and permits in the Department's electronic document management system; receive, date stamp, and distribute incoming mail; answer phones, route callers appropriately, and respond to basic inquiries received from the public; accept and log application fees and prepare deposit information; assist with FOIL response as needed;

perform routine office management duties such as filing, file purges, and reorganization; distribute issued permits and other correspondence by scanning and emailing as appropriate; use SFS to enter travel expense reports on behalf of staff; keep copy machines in good working order; purchase supplies as appropriate and process expense reports in SFS; and assist with front desk reception coverage when needed.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below:

Non-competitive Qualifications For NYHELPS

Administrative Assistant Trainee 1:
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2:
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Competitive Qualifications

Reassignment – Currently in the title and an employee of DEC
OR
Reinstatement Eligible – Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis
OR
Transfer Eligible – One year of permanent competitive service at Salary Grade 6
* or higher and:
Eligible for transfer under Section 70.1:
Permanent competitive service as an Administrative Assistant 1 (formerly Secretary
1), Administrative Assistant 2 (formerly Secretary
2), Accountant Aide including Trainee 1 & 2, Business Document Specialist 1 & 2, Program Aide, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Office Assistant 1, Office Assistant 1 (Keyboarding), Office…