Cataloging​/Metadata Analyst at Stony Brook University Libraries

Required Qualifications (as evidenced by an attached resume):

Master’s degree (foreign equivalent or higher). Three (3) years of full-time relevant professional experience. Experience in metadata creation, original cataloging, metadata management, or related content services work in an academic library, research library, archives, or comparable cultural heritage organization. Experience working with library/archives management systems, digital repository platforms, or related technologies.

Preferred Qualifications:

Experience with Alma (Library Management System) and OCLC Connexion. Knowledge of archival/library standards including DACS, EAD, MODS, MARC
21, Dublin Core, authority control and controlled vocabularies. Demonstrated interest in leveraging emerging technologies, including artificial intelligence (AI). Participation in/contributions to the cataloging and metadata communities (national/international). Experience working with diverse formats and subject areas. Experience in creating authority records.

Brief Description of Duties:

The Cataloging/Metadata Analyst supports the acquisition, description, discovery, preservation, and accessibility of the Libraries’ rare books, manuscripts, and other distinctive collections. Reporting to the Director of Special Collections and University Archives, the position contributes to archival processing, cataloging, metadata creation, public services, and departmental operations. Through high-quality archival practices and user-centered services, the Cataloging/Metadata Analyst enhances the discovery, preservation, and use of Special Collections materials.

The incumbent must demonstrate the ability to learn new technologies, adapt to evolving archival and metadata standards, and work effectively in a collaborative environment with researchers, students, faculty, staff, and community members.

Cataloging, Metadata & Archival

Description:

Create, edit, and maintain original and enhanced catalog records (original and copy cataloging plus related authority work), archival descriptions, and metadata for rare books, manuscripts, university archives, audiovisual materials, photographs, maps, and digital collections.

Apply national and international cataloging, metadata, and archival description standards to ensure accurate discovery, long-term preservation, and access. Utilize AI-assisted tools, when appropriate, to enhance metadata creation, description, quality assurance, and workflow efficiency while ensuring professional review and adherence to archival/library standards.

Archival Processing, Collections Management & Preservation

Arrange, describe, preserve, and rehouse archival collections in accordance with archival best practices. Prepare, maintain, and update finding aids to support collection discovery and accessibility. Perform the physical retrieval, transport, shelving, and re-shelving of archival and special collections materials. Collaborate with library departments on cataloging/metadata, preservation digitization, interlibrary loan, and collection access initiatives to support the stewardship and accessibility of collections.

Reference, Research & Public Services

Provide reference and research assistance to faculty, students, university administrators, community members, and visiting scholars through in-person, virtual, telephone, and email communications, including the identification, retrieval, and interpretation of archival and special collections materials. Supervise Special Collections reading rooms.

Support public programming that promotes awareness and use of Special Collections and University Archives including participation in exhibitions, tours, class visits, instructional sessions, and community outreach activities.

Student/Intern…