Business Manager

Job Description - Business Manager (2603066)

Business Manager

Bachelor’s degree (foreign equivalent or higher). Three (3) years of progressively responsible full-time experience in administration, business operations, financial analysis, or a related area. Experience supporting one or more of the following: budget management, financial reporting, account reconciliation, procurement, and/or financial transactions. Experience preparing or analyzing financial reports, tracking financial transactions or departmental accounts, and identifying or resolving discrepancies. Supervisory experience.

Proficiency with Microsoft Office Suite (Excel, Word), Google Workspace, and database/reporting tools. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (
*** Out-of-State Applicants, see "Special Notes").

Advanced degree (foreign equivalent or higher). Prior experience with SUNY financial, procurement, and ERP systems (e.g. Wolf Mart, SUNY BI, SBU Reporting, People Soft, Wolfie One/Oracle). Experience managing multi‑fund accounts governed under different policies and procedures (i.e. State, IFR, DIFR, SBF, Grants, Hospital/Healthcare funding). Experience working in a university, healthcare or public‑sector environment. Prior purchasing, contract management, or grant administration experience.

The Business Manager is responsible for leading all day-to-day business, financial, administrative, and operational support functions for the University Police Department (UPD) within the Division of Enterprise Risk Management. This includes oversight of capital and operational budgets, procurement and invoice management, financial reporting, IFR/DIFR account management, grant administration, personnel transaction review, and supervision of administrative/business office staff for all areas under the University Police Department.

The Business Manager ensures compliance with University, SUNY, State, and Federal policies; provides financial guidance to departmental leadership; manages complex multi‑fund budgets; and supports strategic planning for both Main Campus and East Campus operations, including LISVH, MART, Children’s Hospital, and healthcare off sites. The role requires strong analytical skills, the ability to manage multiple priorities in a fast‑paced environment, and a high level of accuracy and confidentiality.

The Business Manager will report directly to the Director of Enterprise Risk Management Business Operations.

• Budget & Financial Management:
  • Develop, manage, and monitor all departmental budgets across multiple funding streams, including State, DIFR, IFR, SBF, University Hospital, LISVH, and grant accounts.
  • Prepare annual and monthly cost projections, spending plans, and financial analyses.
  • Reconcile accounts using E#RAS, SUNY BI, SBU Reporting, and other financial systems; verify revenue, allocations, and expenditures.
  • Prepare and maintain the Campus Budget Module, ensuring accurate projections based on detailed departmental needs.
  • Conduct cost benefit analyses for departmental purchases and operational initiatives.
  • Analyze IFR collection reports, identify trends, and recommend improvements to increase collections.
  • Prepare IFR rates, semiannual IFR accrual reports, and IFR rate reviews to ensure compliance.
  • Maintain schedules of billable overtime; invoice internal/external agencies and process expenditure transfers.
  • Support financial planning for MART, Children’s Hospital, East Campus operations, and healthcare sites.
  • Assist leadership with financial and operational…