Facilities Manager

Job Description - Facilities Manager (2503415)

Facilities Manager

• Bachelor’s degree (foreign equivalent or higher).
• Two (2) years of full-time experience supporting operational, technical, and mechanical aspects of a research laboratory or related facility.
• Experience in the maintenance and repair of technical equipment and machinery.
• Proficient, professional experience in word processing, spreadsheet management, electronic messaging, and/or internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc.).

• Bachelor’s degree (foreign equivalent or higher) in a biological sciences, chemical sciences, or laboratory-related field.
• Four (4) or more years of full-time experience in a biological sciences or related laboratory field.
• Experience establishing and maintaining biosafety and compliance operations.
• Experience in the acquisition, installation, and maintenance of scientific equipment, including centrifuges, incubators, environmental chambers, autoclaves, and/or imaging equipment.
• Knowledge of laboratory safety regulations, building systems, and facility operations.

The Facilities Manager oversees the operational, safety, and logistical needs of the Department of Pharmacology’s research, teaching, and administrative spaces. This role ensures that laboratories, specialized equipment, shared resources, and office areas are maintained in optimal working condition to support the department’s mission of research, education, and service. The Facilities Manager acts as the primary liaison between departmental faculty, staff, institutional facilities services, environmental health and safety, and external vendors.

The position is absolutely critical for student, faculty, and staff safety, with approximately 300 occupants (40+ labs) in a 75,000 sq. ft. space, primarily research laboratories. The Facilities Manager is responsible for hands‑on supervision of all maintenance, repairs, and renovations, and responds to all emergency situations in the building, including laboratory and utility equipment breakdowns and safety issues. Outstanding written, verbal, and interpersonal communication skills, strong organizational and problem‑solving skills, and the ability to work effectively across multiple stakeholder groups are essential.

• Research and initiate the acquisition and installation of new equipment based on departmental needs.
• Maintain and renew department equipment and related service contracts, including for autoclaves, ultracentrifuges, flow cytometers, environmental chambers, biosafety cabinets, etc.
• Coordinate department repairs/calibrations with building and campus facilities, as well as outside vendors.
• Maintain/monitor departmental shared equipment and spaces, including common equipment rooms, centrifuges, microscopes, incubators, etc.
• Monitor usage of shared departmental equipment and prepare requests for support from outside departments and users as needed.
• Advise the Department Chair on replacement and upgrading of equipment and establish appropriate procedures related to the use of equipment.
• Ensure that critical supplies and components are kept in stock to facilitate smooth operation of equipment necessary for the continuation of research projects.
• Coordinate equipment audits, monitor property control documentation, and coordinate the removal of surplus equipment and other laboratory and office items with Property Control and EH&S.

• Submit building card access and keys for laboratory and office spaces for all department faculty, staff, and students.
• Maintain a database of keys distributed and access granted.
• Assist the Chair in planning for the most effective utilization of laboratory space and the actual space assignments.
• Coordinate and assist with the moving of laboratories and equipment, and design and supervision of renovation projects in coordination with University departments and vendors.
• Assist new faculty with setting up their laboratory and office spaces.
• Develop recommendations for laboratory improvements.
• Prepare…