Facilities Manager

Job Description - Facilities Manager (2603525)

Facilities Manager

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). In lieu of the degree, four (4) years of directly related full‑time experience or a combination of higher education and experience totaling four (4) years may be considered. Three (3) years of directly related full‑time professional experience in facilities management or a related field. Experience related to structural trades, and/or building operations. Supervisory experience. Experience in Computerized Maintenance Management System (CMMS) or a Building Management System (BMS).

Proficient in Microsoft Office Suite, including creating Excel spreadsheets. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (
*** Out-of-State Applicants, see "Special Notes").
Preferred Qualifications:
Bachelor’s degree (foreign equivalent or higher) in Facilities Management or a related field. Additional years of directly related full‑time professional experience in facilities management or a related field. Certified or licensed in building trades, building safety systems, building operations, and/or facilities management. Prior experience at a university or similar facility. Working knowledge of appropriate Health Care Regulations/Codes, OSHA, Life Safety Codes, etc.

Experience managing a budget.

Experience with the state procurement system. Experience dealing with collective bargaining units.
Brief Description of Duties:
The Facilities Manager will oversee the operation of Residential Operations buildings and/or trades. Responsible for coordinating the management of programs, policies, and procedures related to the operations and maintenance of Electrical, Carpentry, Plumbing, Custodial Services, and Building Maintenance. The position works closely with the campus departments of Facilities Operations. The position focuses on cost‑effective, efficient, and responsible strategies that respond to campus needs and are consistent with university policies and procedures.

The selected candidate will have outstanding written, verbal, and interpersonal communication skills, excellent customer service skills, and experience interacting with individuals at various levels.

• Daily Operations of Residential Operations Buildings:
  • Oversee maintenance, repair work, and supervision of a skilled trades program. Manage trade shops and contract labor for the maintenance, repair, renovation, and modification of university residential buildings.
  • Ensure proper staffing levels, coverage, and service response to meet the operational needs and satisfy customer expectations.
  • Oversee the supervision of trade staff, scheduling of work assignments, and the availability of equipment and supplies needed to complete assigned tasks and/or projects. Ensure procedures are followed per industry and university standards.
  • Responsible for emergency response, coordination in critical situations, and after‑hours calls.
• Labor Management:
  • Manage maintenance trade employees in accordance with State and University policies, including, but not limited to, recruitment, training, work performance, termination, discipline, and performance evaluations.
  • Prepare performance programs and evaluations for assigned personnel and take appropriate steps when issuing verbal and written counseling. Assign work and hold employees responsible for satisfactory performance. Administers applicable union/labor agreements and grievances. Schedules employee planned time off to ensure adequate operational support. Meet regularly with the supervisor to review daily activities and issues.…