Fleet Operations Supervisor

Job Description - Transportation Supervisor 1 (NY HELPS) (2601150)

Required Qualifications:Per Civil Service Standards and Specifications. Must have taken and passed the specific job-related Civil Service Exam and be reachable on the appropriate Civil Service list. The Civil Service list for this position might provide insufficient acceptors, therefore, a non-competitive appointment may be made through the NY HELPS Program (
** see "Special Notes"). To qualify for this position through the NY HELPS Program you must meet one of the following requirements:

Either 1. Current New York State Employee and have one year of permanent non-competitive service as a Motor Vehicle Operator or Bus Driver;

OR 2. Three years of experience in the management or supervision of fleet operations or daily dispatching of motor vehicles from a pool of at least 30 vehicles;

OR3. Six years of experience overseeing the maintenance of motor vehicles and keeping records and reports of that maintenance from a pool of at least 30 vehicles.

Substitution:

You may substitute a High School Diploma or a High School Equivalency Diploma issued by an appropriate educational authority for two years of the experience described in #2, or four years of the experience described in #3.

Must have, keep and maintain a valid NYS CDL Class B Driver’s License with Passenger and Air Brakes and be able to be 19A certified as required by New York State DMV. Must have a passenger endorsement without restrictions L, Z, N1 or N2 as they are considered non-qualifying. Must have a motor vehicle record which is free from major violations or a pattern of repeat violations (
*** Out-of-State Applicants, see "Special Notes"). Appointment will be contingent upon proof of identity and eligibility for employment and successful completion of pre-employment testing for controlled substance use as mandated by the Federal Highway Administration Omnibus Transportation Act of 1991. Please note that employment cannot commence until notification for successful completion of this pre-employment testing is received. Must comply with the Omnibus Transportation Employee Testing act (drug and alcohol testing).

Preferred Qualifications: One year of experience as a Bus Driver and one year of experience supervising staff. Certified New York State 19A Examiner.

Brief Description of Duties:Transportation Supervisor 1 will plan and schedule the daily work assignments of vehicles. Prepare and maintain records of vehicle utilization, gas and oil consumption, mileage reports, and work orders. Transportation Supervisor 1 will be responsible for reviewing drivers’ reports of vehicle malfunctions and scheduling repairs and routine services. Responsible for supervising the transportation staff, scheduling normal and overtime work assignments, monitoring time and attendance, and preparing performance evaluations.

• Plan and schedule the daily assignment of vehicles by determining which vehicles are available, reviewing advance requests, responding to two-way radio calls, and handling telephone requests. Coordinate with Disability Support Services to schedule para-transit transportation and coordinate accident support according to Department policy. Reserve vehicles for use by other University departments and outside organizations and coordinate billing for such services, as needed.
  
  Coordinate with outside vendors for service requests the Department determines they cannot fulfill.
• Supervise bus drivers and administrative staff, monitor time and attendance, and prepare performance programs and evaluations. Ensure proper distribution of employee paychecks. Dispatch drug and alcohol testing and arrange/ monitor driver overtime. Keep an inventory of all supplies and order additional…