Accounts Payable Specialist

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The Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This professional will ensure all payments are made in accordance with company policy in an organized and timely manner.

TRAITS: Trust, Respect, Accountability, Integrity, Teamwork, and Safety.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Receive and verify invoices for entry into the system (200-300 per day).
• Enter invoices for payment and verify accuracy of coding by Department.
• Conduct reconciliations with supplier statements, research, and work with suppliers and operations to correct discrepancies.
• Review all invoices for appropriate documentation and approval prior to payment.
• Prepare batches of invoices and process payments (checks, ACH, & credit card).
• Utilize systems to process and reconcile credit card statements, ensuring expenses are coded correctly.
• Ensure payments are posted accurately and promptly.
• Maintain an organized document retention system.
• Verify transactions comply with financial policies and procedures.
• Act as liaison between the company and vendors.
• Set up vendors and ensure compliance.
• Maintain listing of aging accounts payable.
• Respond to inquiries from vendors and departments regarding credit, payments, and invoices.
• Manage accounts payable using accounting software and other programs.

• Experience with accounting software.
• Strong computer skills, especially MS Excel (managing spreadsheets, creating charts, formulas).
• Experience with prepaids and accruals.
• Ability to maintain high accuracy under time constraints.
• Attention to detail and record-keeping accuracy.
• Proficiency with financial management software.
• Ability to handle confidential financial data responsibly.
• Strong communication and interpersonal skills, and team working abilities.
• Work ethic and flexibility.
• Knowledge of Microsoft Office Excel and enterprise accounting software.
• Commitment to ethical standards and adherence to policies and legislation.

• 3+ years of accounts payable experience.
• Knowledge of GAAP and basic accounting principles.
• Proficiency in MS Excel required.
• ERP experience (e.g., Vista) preferred.
• Construction or utility industry experience preferred.
• Equivalent education and experience may be substituted.

• Possession or ability to obtain a valid driver’s license within two weeks of employment.

The statements describe the general nature of work and are not exhaustive. They do not create a contract and are subject to change.