Senior Clerk II - Treasurer-Collector's Office

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INTERNAL POSTING NOVEMBER 17-26, 2025

SENIOR CLERK II – TREASURER-COLLECTOR’S OFFICE

Town of Stoughton

The Town of Stoughton is seeking applicants to fill the position of Senior Clerk II in the Treasurer Collector’s Office. This is a fulltime (35

Hrs/Wk), benefitted, union position.

The Senior Clerk II reports to Treasurer Collector and provides administrative, basic bookkeeping, secretarial, and clerical support to department staff; provides administrative support in the keeping and maintenance of official municipal records and files; and all other related work as required. Most work is performed under typical office conditions.

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related oral logical assignment to the position.

• First to accept and verify department turnovers and combines all for the daily deposit
• Enters Rockland Trust Collector bank deposits into the Collector daily deposit spreadsheet
• Enters Rockland Trust Treasurer Deposits in Transit (DIT’s) into the Treasurer DIT spreadsheet
• Enters monthly bank transfers into spreadsheets and then enters as a journal entry into Munis
• Enters daily departmental turnovers into Munis
• Creates charge codes in Munis
• Runs monthly tax & water/sewer/trash receivable reports
• Runs real estate/personal property/motor vehicle excise overage reports from Munis for refunds
• Runs personal property/motor vehicle excise outstanding reports from Munis for write offs
• Writes off personal property/motor vehicle excise principal in Munis after the Treasurer provides a signed state Form 380
• Enters departments weekly invoices into Munis
• Provides back up for Collector counter, processing mail, rejected lock box and drop box tax and water/sewer payments and enters into Munis and CUSI when short staffed

• Processes, balances, and records payments received in person, by mail and electronically from institutions, businesses and the public
• Issues receipts for payments
• Secures cash and checks in assigned, secure locations
• Updates records relating to payment information and town financial records
• Maintains and reconciles cash to insure appropriate recording of cash transactions.
• Acts as custodian of the vault, insuring the safekeeping of vault contents.
• Maintains a detailed record of all financial transactions.
• Gathers historical and current data on accounts.
• Maintains a database of lockbox activity
• Operates standard office equipment.
• Will be cross trained with Treasurer’s Office

• High school diploma or equivalent plus at least four (4) years’ experience in office setting; or an equivalent combination of education and experience.
• Must be proficient with Microsoft Office.
• Thorough working knowledge of office procedures and practices.
• Working knowledge of Municipal Government Operations.
• Skill in operating computers including word processing, menu driven database updating and reporting, basic spreadsheet applications, internet research and email.
• Superior organizational skills.

This posting is not meant to be inclusive of all job duties or qualification requirements. To apply, send resume and cover letter to Town of Stoughton Human Resources, 10 Pearl Street, Stoughton, MA 02072 or email to (Use the "Apply for this Job" box below).

Town of Stoughton is committed to the ongoing pursuit of strategic diversity initiatives that help to position diversity, equity, and inclusion as central to municipal and community-wide excellence in the town. In doing so, Stoughton strives for a town culture and environment that fosters a true sense of belonging for all and provides opportunity for everyone to participate equally and fully in the town, communities, and neighborhoods.

Town of Stoughton is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, national origin, religion, gender or gender identity, familial status, disability, ancestry, age, marital status, public assistance status, sexual orientation, veteran history/military status or genetic information.