Business Operations Associate

Location:

Stoughton, MA (Full-time, Onsite)

Employment Type:

Full-Time

Oberon Initiatives is a leading well-established energy‑efficiency firm with operations on both the East and West Coasts. We have successfully completed more than 4,000 projects across industries, helping businesses lower costs and improve sustainability. Our reputation is backed by nearly 150 5‑star Google reviews and long‑term client relationships built on trust and proven results.

We are also direct partners with leading utility providers, giving us unique expertise in rebate programs, compliance, and incentive structures that deliver measurable financial benefits. From in‑house design and manufacturing of LED fixtures to full turnkey project execution, Oberon provides end‑to‑end solutions that make a lasting impact on businesses and communities.

As a fast‑growing, entrepreneurial organization, we pride ourselves on innovation, teamwork, and dedication. Joining Oberon means working in a dynamic environment where ambitious individuals can grow their careers while shaping the future of energy efficiency.

We are now seeking a Business Operations Associate to join our Stoughton, MA team. This is a core operations role that sits at the center of the company’s daily activity. You’ll work directly with leadership to keep projects, finances, logistics, rebates, and internal processes running smoothly. One day you might be pushing a rebate through utility review, the next you’re resolving an inventory issue or assisting with licensing filings, payroll questions, project documentation, or vendor follow‑ups.

This is not a narrow job. It’s a role for someone who likes variety, handles pressure well, and knows how to keep a business moving without constant oversight. You are someone with 3–7 years of real experience in a fast‑paced business where you had to figure things out quickly, handle competing deadlines, and support leadership directly. You’re not just an analyst.

You’re a doer with judgment, initiative, and a bias toward action.

This is not a standard 9‑to‑5 role. This role requires an entrepreneurial mindset, adaptability, and a willingness to take ownership of diverse responsibilities. It is well‑suited for someone seeking to grow their career in a dynamic environment.

• Prepare and submit rebate applications with full accuracy.
• Act as the primary liaison with utility companies on submissions, documentation, and program updates.
• Track program performance and identify improvements or alternative pathways when issues arise.

• Support payroll, bookkeeping, and quarterly filings.
• Assist with tax preparation across multiple states and ensure compliance.
• Manage POS inventory, reconcile discrepancies, and maintain clean financial records.
• Use Quick Books for day‑to‑day financial operations (experience preferred).

• Work across departments to support projects with tight timelines.
• Assist with licensing, certifications, and operational filings.
• Provide leadership with operational support, process improvements, and problem‑solving.

• Build and maintain operational and financial reports using Excel or Google Sheets.
• Track KPIs tied to rebates, compliance, and operations.
• Present insights clearly so leadership can make fast decisions.

• Take ownership of tasks that fall outside traditional job boundaries.
• Jump into urgent issues and drive them to resolution.
• Work closely with teams across the business to maintain momentum.

• Bachelor’s or Master’s degree in Finance, Business Analytics, Business Administration, or Engineering Management.
• 3–7 years of full‑time professional work experience in operations, finance, analytics, or program management.
• Strong analytical skills with proficiency in Excel/Google Sheets (INDEX MATCH, VLOOKUP, Pivot Tables required).
• Demonstrated problem‑solving and organizational skills with the ability to meet deadlines.
• Strong organizational habits, sound judgment, and the ability to handle competing priorities.
• Strong verbal,…