Administrator - Vaccination

About Us

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London. We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Job title:

Administrator

Contract:

Bank – From September to December covering our flu season.

Working Hours:

Monday to Friday between 7:00am – 6:00pm (7.5 hour shift per day).

• Pension – 5% employer contribution based on qualified earnings.
• VIVUP – Supermarket & High Street Discounts & Employee Assistant Programme.
• Blue Light Card – Supermarket & High Street Discounts.
• Employee referral scheme.
• 28 days annual leave including Bank Holidays (pro‑rata).

The post holder will be responsible for promoting, delivering and facilitating various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.

• Assist in the planning, delivery and evaluation of health promotion/education and public health school age immunisation programmes.
• Attend community-based vaccination sessions in both schools and local settings. Work with the nursing team to ensure productive and safe sessions.
• Promote and facilitate collaborative working between the team, schools and other educational institutions and families, ensuring all consent forms have been returned and new ideas contribute to local area targets.
• Ensure the process for storing, transporting, collecting and delivering vaccinations to sites is adhered to.
• Assist in identifying home‑schooled children and those in Pupil Referral Units.
• Maintain databases to ensure records are kept up to date and that documents are prepared for school visits. Ensure online consent systems have been triaged and completed ahead of a vaccination session.
• Adhere to the Standard Operating Procedure for School Immunisation (SOPs).
• Act as the first point of contact for all administrative tasks. Communicate clearly via face‑to‑face, phone and email with children, parents and school staff.
• Responsible for maintaining the cold chain, ordering, and arranging transport of vaccinations to sites.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position.
• Comply with Company policies & procedures.

• GCSE level of education or equivalent with a minimum of grade ‘C’ in both English and Maths.
• Experience working in a community setting (schools) and/or with children & young people (desirable).
• Ability to prioritise and manage own workload without supervision.
• Assertive, team player and critical thinker.
• Excellent communication skills – both verbal and written.
• Excellent IT skills.
• Must be able to drive (desirable) and have access to a car.
• Excellent organisational skills.

European Life Care Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.