Personal Secretary

Your new company
A public service organisation in Northern Ireland is seeking a Personal Secretary to join their team. This position is based in Strabane. It is a temporary position, with an immediate start available.

Your new role
As Secretary, you will provide a full secretarial support service to the team and other professionals. In your role, you will be responsible for maintaining diaries, minute taking, travel arrangements and hospitality. You will organise the office and carry out routine secretarial duties, which include the development and maintenance of an efficient filing system, mail distribution, photo copying, binding and ensuring relevant files are available for meetings.

You will be responsible for opening and recording incoming mail and direct correspondence for the team. You will receive telephone calls and enquiries and take relevant action as appropriate. You will also liaise with internal departments via verbal and written forms of communication. A high level of word processing skills will be required for this position as you will be providing administrative support in the production of policies and reports produced within the department.

You will also be responsible for the management of stationary stock levels throughout the department.

What you'll need to succeed
5 GCSEs (Grades A-C) to include English Language and Maths or equivalent qualification or higher educational standard AND one year's administrative/clerical experience;

OR

NVQ Level 2 in Business Administration or equivalent or higher educational standard AND one year's administrative/clerical experience.

OR

3 years secretarial experience;

In addition to any of the above, 6 months' experience using Microsoft Office, including Outlook, PowerPoint, Excel and Word is also essential.

As Secretary, essentially, you will be able to work in a team, have the ability to organise and plan your workload and meet tight deadlines, excellent communication skills, experience managing confidential information and the ability to use your initiative.

What you'll get in return
A temporary position with a leading public service employer.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jane Deeney now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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