Administrative Assistant ( Maternity leave cover

Position - Administrative Assistant ( Maternity leave cover) Job Description

Strabane & District Caring Services is seeking a part-time Administrative Assistant to work Monday-Friday 9.00 am-3.30pm. Fixed- term contract for approximately 7 months.

Key Tasks:

• Provide admin support to Domiciliary Care, Payroll and other departments.
• Process incoming/outgoing telephone calls and maintain accurate records.
• Process reports in relation to wages.
• Respond to staff enquiries relating to wage payments.
• Calculate domiciliary care worker mileage.
• Data input to software package.
• Maintain records.
• General administrative duties such as typing, photocopying, scanning, sending emails, filing, sorting mail, stock take etc.
• Cash handling duties when required.
• Perform reception duties when required, in an efficient, professional and courteous manner.
• Adhere to procedures relating to the proper use and care of equipment and material for which the role has responsibility.
• Establish and maintain effective working relationships with co-workers, supervisors and the general public.
• Maintain regular consistent and professional attendance, punctuality, personal appearance and adherence to relevant health and safety procedures.

Any Other Duties

This description of the post is intended to provide a basic outline of the primary functions, the post-holder will in addition have additional responsibilities agreed in accordance with his/her Manager. It is also anticipated that the post-holder will be required to be flexible when responding to operational needs of Strabane & District Caring Services and this will also from time to time create variance from the role described.

• Relevant qualification in Administration (Level 2 or above)
  OR Minimum of two years’ experience working in an administrative /receptionist role
• Maths & English GCSE (Grade A – C or equivalent)
• Minimum one-year experience working in an administrative role
• Demonstrate proficiency in the use of IT packages in particular Microsoft Office
• GDPR knowledge
• Good interpersonal skills
• Can demonstrate good teamwork skills
• Self-motivated
• Can work under pressure
• Can carry out instructions
• Competent written and oral communication skills
• Ability to plan, organise and prioritise workload
• Ability to maintain confidentiality at all times
• Pleasant personality
• Reliable
• Be able to work flexible hours
• Good personal hygiene
• Good state of health
• Good customer care skills
• Maintaining databases and spreadsheets

Criteria may be enhanced for shortlisting purposes