Project Coordinator

Location: Stratford

1st Step Solutions are supporting a leading UK mechanical engineering company who have an opportunity for a Project Coordinator to join their London team.

Role overview:
The primary responsibility of this role is to support the project managers and associated projects by ensuring project documentation, purchasing and administrative processes are managed efficiently.
In addition, the successful candidate will provide ad-hoc administrative support to the Office Manager and wider o􀆯ice team when required.
This role would suit someone with strong organisational skills and good commercial awareness, ideally gained within a construction, engineering or project-based environment.

Key Responsibilities:

Contract Administration London (Primary Function)

Provide direct administrative support
Maintain accurate project files and documentation
Assist with the preparation of commissioning certificates and project completion documentation
Support the compilation and organisation of Operation & Maintenance (O&M) manuals
Maintain project trackers, logs and internal records
Carry out project close-out checks, including completion paperwork and customer feedback

Procurement & Commercial Support

Raise purchase orders for materials and subcontract labour
Record and track project-related costs where required
Assist with processing and checking supplier invoices
Input quotations and project information into company systems
Maintain equipment and project records

Communication & Coordination

Act as a point of contact for general enquiries relating London projects
Liaise with clients, suppliers and subcontractors when required
Arrange meetings and manage diaries where needed
Assist with coordinating project documentation and information

Skills & Experience
Essential

Previous experience in an administrative or o􀆯ice support role
Strong organisational and time management skills
Good written and verbal communication
Ability to manage multiple tasks and priorities
Competent in Microsoft O􀆯ice (Word, Excel and Outlook)
Desirable

Experience with in construction, engineering or a project-based environment
Understanding of purchase orders, invoicing and project documentation
Good commercial awareness

On

Offer:

Private healthcare insurance
Net Pension
Company car / travel allowance
25 days annual leave plus bank holidays
Opportunities for career progression within the business
Opportunity to work on a varied portfolio of Mechanical and HVAC projects