Waste Systems Administrator

Waste Systems Administrator

Location: Gaydon, Warwickshire

Hours: 40 hours per week - 6.15am-3.30pm Monday to Thursday, 6.30am-11.30am Friday

Contract: Permanent

Salary: £27,000

Hawk 3 Talent Solutions are recruiting for a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon.

This is a varied position combining systems administration, waste compliance, reporting, customer and supplier support, financial administration and continuous improvement. You will act as a central point of contact for waste management systems and provide day-to-day support to operational teams across multiple sites.

This would suit a highly organised administrator with strong Excel and reporting skills. Previous experience within waste management, environmental services, facilities, manufacturing or a similar operational environment would be particularly advantageous.

As Waste Systems Administrator, your responsibilities will include:

• Providing day-to-day support for waste management software and online portals, ensuring systems are being used effectively across operational sites
• Acting as a central point of contact for system and portal queries
• Supporting compliance with waste management procedures and Duty of Care requirements
• Scheduling and coordinating internal, supplier, third-party and external waste audits
• Monitoring audit performance and ensuring documentation remains current and compliant
• Producing monthly KPI, progress and management reports
• Maintaining accurate information and documentation across waste management systems and Share Point
• Supporting waste minimisation, recycling and continuous improvement initiatives
• Producing labels and QR codes to support waste management processes
• Attending monthly waste meetings, taking minutes and following up actions
• Preparing PowerPoint presentations for monthly client management meetings
• Supporting carbon footprint calculations relating to waste streams
• Assisting with financial budgets, monthly reporting and transactional administration
• Raising purchase orders and invoices relating to waste transactions
• Producing waste transfer notes and consignment documentation
• Liaising with customers and suppliers and responding to queries
• Supporting new business proposals by obtaining supplier pricing, benchmarking costs and identifying potential solutions
• Working closely with operational, sustainability, environmental and sales teams

We are looking for someone who can demonstrate:

• Previous experience within an administration, systems, compliance or operational support role
• Strong administration and organisational skills
• Good working knowledge of Microsoft Excel
• Confidence using Word, Outlook, Teams and Power Point
• Experience producing reports, KPIs and maintaining accurate records
• Strong written and verbal communication skills
• Confidence dealing with customers, suppliers and internal stakeholders
• Ability to organise your own workload and work to deadlines
• A proactive, positive and self-motivated approach
• Good attention to detail
• Experience working within a factory, manufacturing or operational environment would be advantageous

Any of the following would be beneficial, although not essential:

• Previous experience within the waste or recycling industry
• Understanding of waste compliance and Duty of Care
• SAP experience
• ADR basic awareness
• Experience with waste transfer notes or consignment notes
• Experience supporting environmental or sustainability reporting

Alongside a competitive salary, the successful candidate will receive:

• 25 days' annual leave plus bank holidays
• Company pension scheme
• Life assurance
• Opportunity to purchase up to an additional week's annual leave
• Employee benefits and rewards portal
• Cycle to work scheme following successful probation
• Long-service awards
• Employee recognition scheme
• Enhanced sick pay scheme
• Employee Assistance Programme

This is an excellent opportunity for an experienced administrator looking for a role with plenty of variety and the opportunity to develop further knowledge within waste management, sustainability and environmental compliance.

Closing date is 12 th September 2026