Residency Coordinator Wash Twnship; Hybrid

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Flex start time - 8 hour day

Monday - Friday

Hybrid (3 days in office - 2 from home)

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance.

Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program.
• Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.
• Manage annual recruitment process for educational programs.
• Proctors and coordinates the In Training Exams.
• Responsible for all Residency/Fellowship Events:
  Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues.
• Coordinate didactic classes and conference attendance as indicated.
• Responsible for resident, faculty, and program evaluation processes.
• Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed.
• Liaison for program to Finance office for Medicare cost report. Responsible for understanding resident rotations as they relate to Medicare cost report.
• Responsible for compliance (HR, ACGME) of all outside resident/fellow rotators, including documentation for Medicare cost report.
• Manage the New Innovations Electronic Residency System which is an evaluatory and tracking system for all resident activity.
• Management/oversight of various software systems for programs: (Web Ads), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system;
  Thalamus, NRMP MATCHing system.

• Bachelor’s Degree preferably Health Administration, education or business
• 2 years' experience as a residency program coordinator in a Graduate Medical Education facility, including high level of specialized software and program accreditation requirements.
• Proficient knowledge of Graduate Medical Education residency program coordination process.
• Proficient knowledge of ACGME Accreditation requirements.
• The coordinator must possess skills in leadership and personnel management appropriate to the complexity of the program.
• High level of understanding of all accreditation and residency software systems.
• Excellent organizational and administrative abilities.
• Excellent communication and interpersonal skills.
• Complete familiarity with computers and database management is required.
• Strong Problem-solving skills.
• Demonstrated ability to teach/mentor other coordinators.
• Discretion and good judgment required due to sensitive nature of confidential material

• Must have a minimum of 10 education credits completed as defined by TAGME certification process.

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