Administrative Assistant Stratford, NJ; Onsite

## Administrative Assistant - FT, Day (8:30A-5P) - Stratford, NJ (Onsite)
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Camden County, NJ:
Full time:
Posted Today:
REQ-0034183
** Number of Positions in

Requisition
** 1
* * Job Details
** 8:30A-5P  Monday-Friday
* * FULLY ONSITE    Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception. Provides secretarial services to a middle to upper-level management position or department. This role requires an understanding of the content of the supervisor's job and method of operation. This implies knowledge of department and/or Hospital or University operations and procedures.
** Job Description
**** Summary
* * Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception. Provides secretarial services to a middle to upper-level management position or department. This role requires an understanding of the content of the supervisor's job and method of operation. This implies knowledge of department and/or Hospital or University operations and procedures.

** Job Duties
*** Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.
* Manages project plans, scheduling and program reporting requirements
* Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion.
* Answers incoming calls, greets visitors and guests, directing them as appropriate
* Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
* Schedule appointments and coordinate arrangements for meetings and conferences.
* Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
** Minimum Qualifications
*** High School Diploma/GED
* 2+ years in administrative role
* Effective Communications – Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
* Interpersonal Relationships – Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
* Service Excellence – Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner
* Flexibility and Adaptability – Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed
* Managing Multiple Priorities – Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
* Accuracy and Attention to Detail – Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy
* Calendaring – Knowledge of and ability to use office electronic calendaring software and capabilities
* Problem Solving – Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations
** Preferred Qualifications
*** Bachelor’s Degree
** Additional Qualifications
*** Proficiency in secretarial skills,

Experience with computer and standard office software application.…