Accounting Clerk - Bilingual - English​/French

Job Description

Section:
Finance

Division:
Housing Operations

Department:
Community Services

Initial Reporting

Location:

10 Elm Street

Job Status:
Limited Position - Bilingual (English/French)

Estimated Probable Duration:
Seven (7) Months (may be extended)

Number of Vacancies: 1

Union Affiliation: CUPE 4705 Housing Unit

Hours of Work: 70 hours bi-weekly

Shift Work

Required:

No

Range of Pay:
Group 8 - $29.32 to $33.36 per hour

The start date will follow the selection process. A criminal record check is required for this position and will be requested by the Hiring Manager should you be the candidate of choice. Please do not submit your criminal record check with your application.

• Carry out data entry duties for a variety of accounts receivable transactions (e.g., debits/credits, NSF cheques, caretaker allowance, etc.) for GSHO public housing units and rent supplement units administered for the City of Greater Sudbury (CGS).
• Prepare appropriate input documents to facilitate accurate and timely entry of transactions in the Property and Financial Management System.
• Identify discrepancies or erroneous information on input documents (e.g., lease renewals, rental adjustments).
• Produce appropriate batch reports and produce Daily Receipts Journal and Deposit Register.
• Carry out clerical/accounting duties associated with processing of tenant rental payments.
• Receive rental payments from tenants and process rental payments into system.
• Respond to tenant/staff inquiries regarding account balances.
• Issue year-end tax rent receipts as requested by tenants.
• Maintain post-dated cheque log and bring forward file for pre-authorized payments.
• Process reversals to tenant accounts for NSF cheques received from the bank; prepare related correspondence to the tenant.
• Generate a variety of financial reports in accordance with established schedules or as requested by management.
• Maintain Pre-Authorized Payment (PAP/EFT) system by setting up and/or updating client information.
• Prepare and process rent charges and payments for on-site custodial staff.
• Perform clerical functions to support the Rent Supplement Program.
• Perform administration of Former Tenant accounts. Ensure post-dated cheque log and PAP system have been updated to reflect move-outs. Update the former tenant file and ensure all tenant invoices are processed to former accounts.
• Prepare and send 10 day collection and final notice letters and respond to inquiries on former tenant accounts as required.
• Refer former tenant accounts to the collection agency by preparing ledgers and letters as required.
• Assist in the preparation of the annual write-off report and year-end provision for doubtful accounts. Prepare and process collection agency summary reports for payments received from former tenants’ arrears.
• Prepare ad hoc reporting as may be assigned.
• Perform accounts payable functions by verifying and ensuring completeness and arithmetic accuracy of all invoices paid on purchase orders.
• Accurately code invoice to open purchase order and create posting batch to forward to supervisor for review and payment approval.
• Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable provincial legislation listed therein.
• Perform other related duties as may be assigned.

• College diploma in a related discipline (e.g., Business Administration, Accounting) from a recognized college with Canadian accreditation.

• Over one (1) year up to and including two and one-half (2 ½) years of related experience.
• Good knowledge of Local Housing Corporations (LHC) policies and procedures and general accounting practices and processes to ensure accurate and timely processing of accounts receivable and accounts payable transactions.
• Good knowledge of the processing of rental payments, tenant arrears, move-in/move-outs, bank deposits, and preparing a variety of financial/non-financial reports.
• Good organization, accounting, and analytical skills to ensure timely processing of all computerized transactions within prescribed time frames, determine which systems are to be updated to record changes, adjustments, etc.; analyze computer printouts, identify, and…