Accounting & Administrative Coordinator

Position: Accounting & Administrative Coordinator )
Who We Are
Beamish Construction is a Northern Ontario-based construction company with more than 75 years of experience building infrastructure and supporting communities throughout the region. From its beginnings in 1946, the company has grown into a trusted provider of road building, paving, municipal, commercial, residential, and mining-related services, operating with offices in Sudbury, Hanmer, and Elliot Lake. Known for a strong commitment to safety, quality, and community engagement, Beamish Construction takes pride in delivering dependable, high-quality work while fostering respectful partnerships with the people and places we serve across Northern Ontario

The Opportunity
We are currently seeking a detail-oriented and organized Accounting & Administrative Coordinator to join our team in Sudbury, Ontario. This role is ideal for someone who enjoys a diverse workload, balancing accounting, administration, and operational support in a fast-paced construction environment. Working closely with both our office and field teams, you will play a key role in supporting day-to-day financial processes, employee administration, and office operations while helping ensure projects and business activities run smoothly.

Your Day-to-Day
Accounting & Job Costing

Process accounts receivable and accounts payable, ensuring all invoices have proper backup (tickets, timesheets, purchase orders, job cost coding, etc.)

Prepare and issue customer invoices for both time & materials (T&M) and progress billings, ensuring accuracy of quantities, rates, holdbacks and job-specific coding

Assist with job costing by reviewing timesheets, equipment hours, material slips, subcontractor invoices, and other cost inputs

Process invoices and reconcile vendor statements; investigate discrepancies, missing invoices, credits, or pricing issues

Monitor customer accounts, follow up on outstanding receivables, and support collections communication when required

Support monthly and year-end accounting workflows by organizing documentation and maintaining accurate records

Employee Administration

Oversee employee onboarding, including preparing documents, collecting certifications, and setting up digital employee files

Ensure timesheets are submitted, coded correctly (jobs, phases, cost types), and aligned with project requirements

Maintain employee records, training documentation, certifications, and HR-related files

Respond to internal inquiries regarding timesheets, documentation, or administrative policies

Support payroll processing by verifying hours and approvals (note: not responsible for running payroll)

Office & Operational Support

Provide general administrative support to field and office staff

Answer phones, greet visitors, and support customer inquiries as required

Maintain office supplies, coordinate equipment calibration/renewals, and manage general office upkeep

Assist with employee communications, seasonal events, and recognition

Support Health & Safety administration, including maintaining training records, safety documentation, and ensuring PPE availability

Ensure compliance with internal financial controls, corporate policies, and regulatory requirements

Perform other related duties as assigned to support the team

Perform other related duties as assigned

You Are a Good Fit If You Have

Required:

Valid G class driver’s license and mode of transportation

Strong commitment to safety and teamwork

Considered an Asset:

Post secondary diploma or equivalent in Accounting, Business or Finance is considered an asset

Prior experience in office administration is considered an asset

Skills & Abilities:

Understanding of privacy and confidentiality measures

Strong knowledge of accounting principles and/or bookkeeping roles

Excellent analytical, financial, and mathematical abilities

Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external individuals

Accuracy and attention to detail

Excellent Problem solving and time management skills

Proficiency with various computer programs, including Microsoft Office & accounting systems

Strong organizational skills and an ability to work alone or with others within the company

Ability to adapt to last-minute changes

Ability to work under pressure and meet deadlines while maintaining a positive attitude

Occasional lifting and carrying files, documents or small office items weighing up to 10 pounds

What We Offer

Pay: $50,000 - $60,000 / per year

Extended health, dental, and life insurance

Company pension

Employee & Family Assistance Program

Company events

Ongoing training and career development

The pay range posted reflects base compensation only. Starting pay is based on skills, experience, and qualifications. Benefits and other incentives are offered separately.

Equity & Accessibility
At Beamish Construction we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or…