Accounting & Administrative Coordinator

Who We Are

Beamish Construction is a Northern Ontario-based construction company with more than 75 years of experience building infrastructure and supporting communities throughout the region. From its beginnings in 1946, the company has grown into a trusted provider of road building, paving, municipal, commercial, residential, and mining-related services, operating with offices in Sudbury, Hanmer, and Elliot Lake. Known for a strong commitment to safety, quality, and community engagement, Beamish Construction takes pride in delivering dependable, high-quality work while fostering respectful partnerships with the people and places we serve across Northern Ontario

We are currently seeking a detail-oriented and organized Accounting & Administrative Coordinator to join our team in Sudbury, Ontario. This role is ideal for someone who enjoys a diverse workload, balancing accounting, administration, and operational support in a fast-paced construction environment. Working closely with both our office and field teams, you will play a key role in supporting day-to-day financial processes, employee administration, and office operations while helping ensure projects and business activities run smoothly.

• Process accounts receivable and accounts payable, ensuring all invoices have proper backup (tickets, timesheets, purchase orders, job cost coding, etc.)
• Prepare and issue customer invoices for both time & materials (T&M) and progress billings, ensuring accuracy of quantities, rates, holdbacks and job-specific coding
• Assist with job costing by reviewing timesheets, equipment hours, material slips, subcontractor invoices, and other cost inputs
• Process invoices and reconcile vendor statements; investigate discrepancies, missing invoices, credits, or pricing issues
• Monitor customer accounts, follow up on outstanding receivables, and support collections communication when required
• Support monthly and year-end accounting workflows by organizing documentation and maintaining accurate records

• Oversee employee onboarding, including preparing documents, collecting certifications, and setting up digital employee files
• Ensure timesheets are submitted, coded correctly (jobs, phases, cost types), and aligned with project requirements
• Maintain employee records, training documentation, certifications, and HR-related files
• Respond to internal inquiries regarding timesheets, documentation, or administrative policies
• Support payroll processing by verifying hours and approvals (note: not responsible for running payroll)

• Provide general administrative support to field and office staff
• Answer phones, greet visitors, and support customer inquiries as required
• Maintain office supplies, coordinate equipment calibration/renewals, and manage general office upkeep
• Assist with employee communications, seasonal events, and recognition
• Support Health & Safety administration, including maintaining training records, safety documentation, and ensuring PPE availability
• Ensure compliance with internal financial controls, corporate policies, and regulatory requirements
• Perform other related duties as assigned to support the team
• Perform other related duties as assigned

• Valid G class driver’s license and mode of transportation
• Strong commitment to safety and teamwork

• Post secondary diploma or equivalent in Accounting, Business or Finance is considered an asset
• Prior experience in office administration is considered an asset

• Understanding of privacy and confidentiality measures
• Strong knowledge of accounting principles and/or bookkeeping roles
• Excellent analytical, financial, and mathematical abilities
  
  Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external individuals
• Accuracy and attention to detail
• Excellent Problem solving and time management skills
  
  Proficiency with various computer programs, including Microsoft Office & accounting systems
• Strong organizational skills and an ability to work alone or with others within the company
• Ability to adapt to last-minute changes
• Ability to work under pressure and meet deadlines while maintaining a positive attitude
• Occasional lifting and carrying files, documents or small office items weighing up to 10 pounds

• Pay: $50,000 - $60,000 / per year
• Extended health, dental, and life insurance
• Company pension
• Employee & Family Assistance Program
• Company events
• Ongoing training and career development

The pay range posted reflects base compensation only. Starting pay is based on skills, experience, and qualifications. Benefits and other incentives are offered separately.

At Beamish Construction we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or…