Document Controller

BESTECH is an innovative multi-disciplinary engineering services firm with over 30 years of proven success across many engineering disciplines. Operating at over 100 employees strong, we know that our value comes from our incredible team. We pride ourselves on being a Partner of Choice, not just to our clients but to our community and our employees. This means ensuring not only that we are a company that clients want to work with but that we are a company our team would continue to choose to work for.

As part of this promise, we are committed to prioritizing employees, maintaining open communications, and consistently improving and growing. Whether you are entering the workforce and looking to learn from the best or moving towards the next phase of your career and eager to help usher in the newest generation of subject matter experts, BESTECH is the place for you.

Position Overview – Document Controller
Are you someone who thrives on organization, precision, and keeping projects running smoothly? Do you take pride in creating order from complexity and ensuring that every detail is accurate? At BESTECH, our Document Controllers are a vital part of every project. Working alongside engineers, project managers, and clients, you'll help ensure that critical technical documentation is accurate, complete, and delivered on time.

From managing engineering drawing packages and tracking document revisions to coordinating project records across multiple stakeholders, your work directly supports the successful delivery of complex engineering projects. This is an excellent opportunity for someone who enjoys working in a collaborative environment, has exceptional attention to detail, and takes ownership of delivering high-quality work. If you're looking for a role where your organizational skills make a real impact and where you'll continue to learn and grow alongside a team of talented professionals, we’d love to hear from you.

Your Key Accountabilities

Document Control, Quality & Compliance

Perform quality control checks on outgoing documents, including drawings, equipment specifications, and scopes of work.

Ensure documents comply with internal standards and client-specific requirements.

Issue engineering packages to clients using required platforms such as AutoCAD Vault, Aconex, SDx, One Drive or SharePoint.

Receive documents from clients and suppliers and accurately store them within BESTECH’s document management systems.

Perform program-level document control to ensure document consistency across multiple projects under the same contract.

Ensure all project packages meet predefined guidelines by maintaining high quality standards.

Engineering Package Coordination

Coordinate, assemble, and prepare engineering packages to issue to clients and suppliers.

Create, manage, and track document transmittals.

Scan and compile hard copy documentation as required.

Cross-check document packages to ensure all required materials and complete and accounted for prior to issuance.

Project Administration & Recordkeeping

Maintain and update project-related logs, registers, and tracking tools as required.

Track document revisions, status, and distribution to support project execution and reporting.

Communication & Meeting Support

Attend internal team meetings and client meetings as required.

Prepare and distribute meeting minutes and related follow-up documentation.

Support effective communication between project teams, clients, and suppliers on document-related matters.

Departmental & Operational Support

Support department initiatives and continuous improvement efforts as requested.

Assist with additional document control or administrative tasks to support project and departmental objectives.

Qualifications

Diploma in Business Administration, Project Management, Office Administration, or a related field.

Minimum two (2) years of experience in document control, project administration, or a similar role.

Experience using document management systems; familiarity with AutoCAD Vault, Aconex, SDx, or SharePoint is considered an asset.

Proficiency with Microsoft Office applications.

Exceptional attention to detail with a strong commitment to accuracy and…