Surface Rights Notification Clerk

Apply By:Friday, August 7, 2026 11:59 pm EDT

$29.53 - $34.75 Per hour
* * Indicates the salary listed as per the OPSEU Collective Agreement.

Build Your Career Where Opportunity Meets Purpose — Join the Ministry of Energy and Mines in Sudbury!

Are you passionate about land administration, research, and providing exceptional customer service? Do you enjoy solving complex information and working with detailed records and legislation? The Ministry of Energy and Mines is seeking a Surface Rights Notification Clerk to support the responsible administration of Ontario's mining lands and mineral resources.

At the Ministry of Energy and Mines, you'll play an important role in supporting the responsible management of Ontario's mineral resources while working alongside dedicated professionals in a collaborative environment. Located in Sudbury, Ontario, you'll enjoy a rewarding career in a vibrant northern community known for its natural beauty, outdoor recreation, and exceptional quality of life.

As the Surface Rights Notification Clerk, your typical day will be ensuring compliance with the Mining Act by identifying surface rights owners, conducting land title research, maintaining critical records, and providing information to stakeholders across Ontario. In this dynamic role, you will:

• Research and verify land ownership information.
• Administer surface rights notification processes.
• Maintain and manage records and information systems.
• Conduct land title investigations.
• Respond to inquiries from clients, stakeholders, the public, and internal staff.
• Provide client service and stakeholder support.

• Oral communication skills to explain and interpret legislation, policies, and procedures.
• Ability to prepare, review, and maintain correspondence, records, and administrative documentation while ensuring accuracy, completeness, and compliance with established procedures.
• Ability to provide professional, responsive client service to a diverse range of stakeholders.
• Tact and diplomacy when responding to inquiries and resolving issues.

• Experience using databases, spreadsheets, electronic filing systems, email, and word processing applications to manage information and support business operations.
• Demonstrated ability to maintain, track, verify, and retrieve records while ensuring data accuracy, integrity, and compliance.
• Knowledge of records management, privacy, and information security practices, including handling sensitive information, maintaining confidential records, and applying appropriate retention and filing procedures.

• Ability to manage multiple priorities and meet strict timelines.
• Accuracy and attention to detail when reviewing records and maintaining data integrity.
• Ability to manage multiple tasks, maintain detailed documentation, prepare correspondence, and support the efficient delivery of program and operational services.

• Demonstrated ability to research, review and assess complex records and documents, identify key information, and ensure accuracy and completeness.
• Analytical and critical‑thinking skills to identify issues and determine appropriate actions.

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes…