Executive Assistant

Location: Northeastern Manitoulin and the Islands

Silver Peak Capital is a family equity partnership dedicated to acquiring and partnering with strong North American businesses. Based in Sudbury, Ontario, our group of companies includes Pioneer Construction and Fisher Wavy, along with other private businesses operating across Canada and a diverse range of industries. Our primarily family-based management team brings extensive outside experience, education, industry knowledge and transactional expertise.

We are also committed to supporting the communities connected to our businesses through a longstanding philosophy of philanthropy and giving back.

The Opportunity
We are seeking a highly capable and discreet Executive Assistant to provide direct support to executives and the family office. This is a trusted role with responsibility for managing complex business and personal matters, coordinating competing priorities and ensuring that commitments, information and follow-up items are handled carefully and efficiently.

The successful candidate will be exceptionally organized, resourceful and comfortable operating with a high degree of independence. They will anticipate needs, exercise sound judgment and move confidently between detailed administrative work, sensitive requests and special projects. The role requires someone who can protect confidentiality, build trusted relationships and remain calm and responsive as priorities evolve.

We offer a competitive salary, pension plan and comprehensive benefits program.

Your Day to Day

Provide direct, high-level administrative and logistical support to executives and the family office

Manage complex calendars, appointments, meetings and competing business and personal priorities

Serve as a trusted point of contact and exercise judgment when managing requests, information and access to the executives

Coordinate detailed domestic and international travel, including transportation, accommodations, schedules, itineraries and contingency planning

Plan and execute executive meetings, family-office activities, company events and other private or external engagements

Prepare agendas, briefing materials and meeting packages; attend meetings when requested, take minutes and coordinate follow-up actions

Draft, edit and proofread confidential correspondence, reports, presentations and other documents

Track priorities, commitments and deadlines and proactively follow up with internal and external parties

Conduct research, assess options and make practical recommendations for purchases, travel, vendors and special requests

Coordinate with professional advisors, financial institutions, vendors, household contacts and other external parties as required

Assist with invoices, cheque preparation, expenses, records and other administrative aspects of business and family-office matters

Maintain organized and secure electronic and paper records for sensitive business and personal information

Lead or coordinate special projects from initial request through completion, identifying issues and keeping stakeholders informed

Provide support for occasional personal matters and off-site errands with professionalism and discretion

Collaborate with other Executive Assistants and provide backup support when needed

Perform other related duties as assigned

You Are a Good Fit If You Have

Required:

Minimum 3 years' experience in an executive assistant, senior administrative or comparable high-trust support role

A valid Ontario Class G driver’s licence and mode of transportation

Successfully pass and maintain a criminal background check and provide a satisfactory driver’s abstract

Considered an Asset

A post-secondary degree or diploma in business administration or a related field

Experience in a private company, investment office, professional-services…