Undergraduate Recruitment Coordinator

Location: Greater Sudbury

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job

Requisition  Type:

Full time Employee Group:

Staff Job Category:

Student Recruitment

Employment Type:

Permanent Department:

Faculty of Engineering
- Dean of Engineering Office
- Admissions Support Hiring Range:$67,688.63 - $84,610.79

Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is October 29, 2026, at 11:59PM.

Job Description:

Primary Purpose The Undergraduate Recruitment Coordinator reports to the Faculty of Engineering’s Associate Director, Admissions, and is responsible for developing strategic undergraduate recruitment communications and initiatives to support the development and execution of the Faculty’s annual undergrad recruitment plans. This includes the responsibility for ensuring the success of undergrad recruitment events and the content development for print and online communications, digital media initiatives (i.e. digital advertising, photography, and video), social media content, and post communications analysis.

Key Accountabilities Marketing and Recruitment Plan Development Conduct research as part of setting the strategic direction and implementation of Engineering recruitment initiatives related to relationship building with prospective students and their families, events, and confirmation tactics

Ensure a full understanding of the strategic recruitment needs and expectations of the Faculty of Engineering department chairs, associate chairs undergrad studies and Undergrad Office to appropriate prepare ideal messaging and content development

Work with the Associate Director, Admissions to set and track an annual budget for Faculty recruitment events and prospective student relationship building strategies.

Ensure that the Faculty’s key value propositions and differentiators, and expectations of the strategic plans, are highlighted in centrally-developed recruitment materials

Relationship building

Initiate and maintain professional relationships within the Faculty of Engineering and other University of Waterloo academic units (i.e. professors, staff, current students, alumni, etc.) for engagement and participation in Engineering recruitment, admissions, and confirmation initiatives

Represent Engineering on University-wide and Faculty-wide committees and advisory groups related to admissions, and recruitment communications, events and relationship building initiatives (ie: round tables, working groups, and committees)
Be the primary contact for in person visits and interactions with prospective engineering students/applicants, parents and high school teachers

Create and cultivate relationships with domestic and international students, influencers, and key stakeholders

Create Faculty-specific communications to prospective students and applicants and respond to student inquiries

Regularly meet and communicate with relevant academic units/departments within and outside Engineering who are involved with recruitment, engagement, transition, and admissions

Lead Engineering’s confirmation strategy for students (ie: arrange hand-written note writing, coordinate calling/texting campaigns, manage mass mailings of swag, etc.)Manage and execute Engineering’s recruitment social media strategy, aligned with the overall Faculty marketing and recruitment plan.

Event and tour management

Working…