Ward Clerk - Pioneer Manor

Job Description

Section: Resident Care

Division: Long-Term Care Services

Department: Community Well-Being

Initial Reporting

Location:

Job Status: Contract Position

Estimated Probable Duration: Seven (7) Months (may be extended)

Number of Vacancies: 1

Union Affiliation: Non union

Hours of Work: 70 hours bi-weekly

Shift Work

Required:

No

Range of Pay: Group 6 - $2,072.00 to $2,442.30 bi-weekly

The start date will follow the selection process.

A vulnerable sector check is required for this position and will be requested by the Hiring Manager should you be the candidate of choice. Please do not submit your vulnerable sector check with your application.

Perform general clerical duties by preparing, compiling and maintaining records.

• Maintain residents’ charts and records on a current basis and in an orderly fashion.
• Maintain the computerized resident care system, on a current basis, including generating and providing required reports.
• Answer the telephone and respond to inquiries from residents, families and visitors.
• Provide confidential clerical services and record keeping for the Manager of Resident Care and Resident Care Co-ordinators, including matters related to human resources and labour relations.
• Arrange annual team conferences, resident appointments and transportation as required.
• Facilitate resident laboratory services.
• Liaise with all sections to ensure appropriate transfer of information.
• Order and receive goods as directed, and organize inventory.
• Place High Intensity Needs (HIN) orders weekly; complete Notification of High Cost Service Requirement (NHCSR) forms for submission to the Ministry of Health and Long Term Care for reimbursement.
• Prepare month-end reports as required; distribute and provide information.
• Assist with booking appointments for contracted service providers.
• Maintain the Resident Care Manual and other Manuals as directed.
• Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.

• Successful completion of Secondary School (Grade XII) Education.
• Community College Diploma in Health Unit Co-ordination or directly related field would be considered an asset.

• Two (2) years of directly related experience.

• Applicable legislation and related regulations.
• Medical terminology.
• Best practices within areas of responsibility.
• Horizontal linkages to other relevant governmental levels and services as well as the private sector.

• Demonstrate organizational and administrative skills.
• Demonstrate human relations skills in dealing with staff, Residents, Families and general public.
• Demonstrate and proven ability related to microcomputer software and administrative systems (e.g. files maintenance, word processing, computerized spreadsheet applications, information input and retrieval).
• Understand and meet the needs of customers.
• Balance conflicting demands from stakeholders.
• Provide a stabilizing influence within the Home.
• Demonstrate verbal and written communication skills.

• Mental and physical fitness to perform essential job functions.

• Excellent use of English; verbally and in writing.
• French verbal skills highly desirable; written skills an asset.

• Provide, at own cost, a Vulnerable Sector Check.
• Provide, at own cost, a Two-step Mantoux Test (TB).
• Provide, at own cost, N95 mask fitting.

Competency Library - Level 1 Proficiency

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit  to apply online.

We must receive your resume before 11:59 p.m. on Tuesday, February 24, 2026. For those providing a French language resume, please also include an English version.

• Click on the Apply for Job button.
• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
• .doc
• .docx
• .txt
• .pdf
• .rtf
• Once completed, review your application and click on the Submit button.
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage:
Applicants Living Outside of Canada ()

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