Public School HVAC Capital Improvement Engineering Study Lead

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Request for Qualifications

SUDBURY PUBLIC SCHOOLS HVAC CAPITAL IMPROVEMENT ENGINEERING STUDY

The Sudbury Public Schools (“Owner”), by its School Superintendent acting through the Combined Facilities Director, is seeking proposals from registered engineering firms licensed to do business in Massachusetts and experienced in mechanical, electrical and plumbing design of public buildings to perform services in connection with an existing conditions comprehensive study of the heating, ventilation, and air conditioning systems at all schools that will provide a capital renewal schedule that includes at a minimum, but not limited to a conceptual stretch code compliant equipment selections, conceptual sustainable/electrification equipment selections, associated cost estimates that include all work incidental thereto as well as future required engineering fee budget, in accordance with the request for qualifications.

The Sudbury public schools included in this request for qualifications are as follows:

Copies of the RFQ will be available beginning Friday, June 20, 2025 by email request to the Office of the Combined Facilities Director  or in person at the Facilities Office located 275 Old Lancaster Road, Sudbury, MA 01776, Monday through Friday, 8:00 AM – 3:00 PM.

A site visit will be held at 10:00 AM on Monday, June 30, 2025. The site visit will commence at the Israel Loring School and continuing to the following schools in the following order, Ephraim Curtis Middle School, Peter Noyes School Elementary, General John Nixon Elementary and the Josiah Haynes Elementary School.

All RFQ-related questions are due at the Office of the Combined Facilities Director  no later than Wednesday, July 9, 2025 by 12:00 PM.

Proposals addressed to the Town of Sudbury Combined Facilities Director will be received at the Office of the Combined Facilities Director, 275 Old Lancaster Rd., Sudbury, MA 01776, until 1:00 PM, Monday, July 14, 2025, addressed to the Combined Facilities Director, DPW Building, 275 Old Lancaster Rd., Sudbury, MA 01776. Proposals received after the deadline will not be accepted. No electronic submissions will be accepted.

The engineering services, as set forth in the RFQ, are expected to commence upon signing a contract presented by the Town based upon the qualifications of the proposer and an acceptable fee which is not to exceed $150,000. The desired performance timeline for preliminary reports cost estimates is on or before October 15, 2025 with substantial completion on or before November 15, 2025.

The Sudbury Public Schools reserves the right to reject any and all proposals, to waive in formalities and to award in the best interest of the Sudbury Public Schools.

Sudbury Public Schools