Bookkeeper & Accounting​/HR Administrator

Position: Bookkeeper & Accounting / HR Administrator

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Accounting & HR Administrator

Wildlife Control Supplies is looking for a dependable, detail‑oriented finance operator who can manage day‑to‑day bookkeeping, keep AP/AR moving, and ensure the books are accurate and close‑ready. This is a team‑of‑one role that blends accounting execution with HR administrative responsibilities (onboarding paperwork, payroll coordination, benefits administration, and PTO tracking).

You’ll report directly to the General Manager, interact regularly with Ownership, and work peer‑to‑peer alongside every level of the organization.

What You’ll Do Accounts Payable (AP)

Own vendor bills end‑to‑end: receive invoices, code and allocate expenses, route approvals, enter bills, schedule and execute payments, and resolve vendor questions. Maintain vendor files, terms, and supporting documentation.

Accounts Receivable (AR)

Support invoicing and collections: issue invoices when needed, apply payments, manage AR aging, follow up on past‑due accounts, and resolve billing discrepancies with customers and internal teams.

Close & Bookkeeping Management

Maintain accurate day‑to‑day books and support a consistent monthly close. Ensure transactions are properly recorded, accounts are kept clean, and close checklists are followed on schedule.

Balance Sheet Documentation & Reconciliations

Assist with reconciliations and maintain clear support for balance sheet accounts—organized, traceable backup that’s easy to review.

Cash Flow, Cash Management & Visibility

Help manage cash activity and visibility: track near‑term cash needs, coordinate payment timing, monitor incoming cash, and provide simple, reliable cash reporting to the GM. Communicate regularly with banking partners.

Expense Recording & Controls

Ensure expenses are categorized correctly and consistently. Flag miscoding, missing documentation, or unusual spend early.

Payroll & HR Administration

Handle onboarding paperwork and employee file setup (including I‑9 support), coordinate payroll processing with the payroll provider, help administer insurance and benefits, and track PTO balances and records.

Cross‑Functional Support

Partner with leaders across Customer Service, Warehouse/Shipping, and Business Development to keep billing, documentation, approvals, and financial processes running smoothly.

Weekly Reporting

Operate efficiently inside the Net Suite accounting system to create custom reports to find anomalies and support other teams’ needs.

What You Bring

• Experience owning bookkeeping responsibilities in a small business environment
• Comfort running AP and AR with accuracy and consistency
• Experience supporting month‑end close and maintaining balance sheet documentation
• Strong organization, discretion, and attention to detail
• Clear communication and the confidence to ask for what you need to keep the books right
• Proficiency with spreadsheets and Net Suite accounting system; able to learn tools quickly

Seniority level

Entry level

Employment type

Full‑time

Job function

Accounting/Auditing and Finance

Industries

Business Supplies & Equipment

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