Administrative Assistant II -Director

Administrative Assistant II - Director

Salary: $45,136 - $57,886

Performs intermediate skilled clerical and responsible administrative work performing a variety of secretarial and clerical tasks in an office environment; does related work as required. Work is performed under the regular supervision of an assistant superintendent, department director and/or program coordinator.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, and repetitive motions;

vocal communication is required for expressing or exchanging ideas by means of spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

• Serving as confidential secretary to a school division executive such as an assistant superintendent, coordinator or department director; processing incoming mail, telephone calls and visitors; preparing and maintaining detailed and complex records and files.
• Typing from rough draft, copying marginal notes or verbal instruction, transcribing minutes of meetings, correspondence, memoranda, agendas, reports and other materials.
• Checking and reviewing a variety of data for accuracy, completeness and conformance to established standards.
• Serving as receptionist; answering telephone and dispatching messages.
• Maintaining appointment calendar; scheduling appointments/meetings.
• Scheduling and preparing documents for employee interviews.
• Interviewing visitors and referring to proper authority for disposition.
• Preparing, securing approval and issuing purchase orders; ordering materials and supplies.
• Verifying and processing invoices; assigning account numbers; balancing vendor statements.
• Processing time sheets; reviewing leave forms.
• Receiving receipts and accounting for funds.
• Collecting and preparing data for records and reports; completing various forms required by the state.
• Handling a variety of confidential matters regarding departmental issues or personnel.
• Assisting with the preparation of departmental budget; maintaining departmental financial records.
• Operating standard office, word processing and data entry equipment.
• Preparing, collecting, and coordinating all documentation related to staff recognitions.
• Scheduling and organizing employee banquets.
• Scheduling and organizing job fairs.
• Scheduling and preparing for recruiting activities.
• Performing related tasks as required.

Comprehensive knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of departmental programs and policies; ability to type, take and transcribe dictation accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment;

ability to establish and maintain effective working relationships with associates, students and the general public; ability to follow oral and written instructions.

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office procedures and considerable clerical and secretarial experience.

Non-exempt

This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.

Revised: 1/2024

• Entry level

• Full-time

• Administrative

• Primary and Secondary Education