Operations Administrative Assistant

Description

C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry.

C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it’s rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system’s lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation.

C.W. Wright is a subsidiary of Prime Line Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. Prime Line is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive.

We are currently recruiting for a full-time, benefit-eligible,
Operations Support Assistant to join our busy construction office team at our Corporate Office in South Chesterfield, VA. This is a fully onsite position that plays a critical role in supporting our field operations.

• Medical, Prescription, Dental, and Vision Coverage:
  Start the first of the month after 30 days.
• Company-Paid Benefits:
  Basic Life, AD&D, and Short-Term Disability Insurance
• 401(k) Plan:
  With company match to help you plan for your future.
• Paid Time Off:
  Including holidays and vacation.
• Additional Benefits:
  Various ancillary perks to support your well-being.

As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. Due to the nature of the role and coordination required with crews and supervisors, the regular workday begins at 7:00AM
, and candidates must be able to reliably report to the office at that time. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you!

• Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies.
• Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes.
• Crew Logs: Maintain and distribute daily crew location logs.
• Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting.
• Material Billing: Identify and invoice direct billable materials related to T&M contracts.
• Utility Coordination: Secure site utilities as needed by field supervisors.
• Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits.
• General Support: Assist division staff with daily operations and maintain division files.

• Education:
  
  High School diploma or equivalent
• Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform.
• Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training.
• Detail-oriented with strong organizational and time…