Administrative Assistant

Full Time to support Canon to the Ordinary, Canon for Discipleship, Minister for Hispanic/Latino Communities, and Minister for Justice & Repair

• Manage calendars, appointments, meetings, deadlines, and follow-up assignments.
• Research, draft, edit, proofread, format, and distribute correspondence, reports, presentations, and ministry materials.
• Coordinate meetings by preparing agendas and materials, recording minutes, and tracking action items.
• Coordinate logistics for workshops, retreats, training sessions, ministry gatherings, and diocesan events.
• Maintain ministry records, contact lists, participant information, and confidential files.
• Coordinate travel arrangements, registrations, reimbursements, and expense documentation.
• Respond to inquiries and communicate professionally with clergy, diocesan staff, congregations, volunteers, and community partners.
• Perform all other duties as assigned.

• Bachelor's degree in business administration, communications, ministry, or a related field.
• Three or more years of administrative, executive-support, nonprofit, or ministry experience.
• Excellent writing, editing, proofreading, grammar, and document-formatting skills.
• Strong organizational, communication, and time-management skills.
• Ability to support multiple leaders, prioritize assignments, and meet deadlines.
• Proficiency in Microsoft Office, Zoom, and other virtual and project-management platforms.
• Ability to handle confidential and sensitive information with discretion.

• Master's degree preferred
• Languages:
  
  English and Spanish – Fluent a plus
• Experience coordinating meetings, workshops, and events.

Preference is given to applications received before October 20, 2026.