Executive Secretary

• Hiring Agency: Defense Human Resources Activity

This position is part of the Defense Human Resources Activity, Defense Human Resources Activity. The incumbent serves as Executive Secretary to the Director, Defense Support Services Center (DSSC). DSSC is an operational component of the Defense Human Resources Activity (DHRA), a Field Activity of the Under Secretary of Defense for Personnel and Readiness (USD-P&R).

As a Executive Secretary at the GS-0301-13 some of your typical work assignments may include:
Serves as the principal scheduler and gatekeeper for the DSSC Director, maintaining the short- and long-range operational calendars, resolving scheduling conflicts, and prioritizing appointments and briefings to optimize executive time.

Manages and streamlines the day-to-day administrative operations of the DSSC Front Office under the general direction of the Chief of Staff, ensuring compliance with standard operating procedures and driving continuous process improvements. Manages, tasks, and tracks incoming and outgoing local and higher headquarters suspense actions; monitors deadlines in a fast-paced environment and proactively follows up with action officers to ensure timely, high-quality completion.

Conducts meticulous pre-signature reviews of high-level staffing packages, reports, policies, and sensitive correspondence to ensure absolute accuracy, proper staffing, correct security markings, and strict conformance with established guidelines and quality standards.

Coordinates and interfaces with individuals at all echelons across the Department of War (DoW), higher headquarters, and external stakeholder agencies to communicate the Director's views, coordinate travel/itineraries, and resolve administrative challenges.

Research, integrates, and prepares background information, briefs, and preparatory materials for the Director prior to meetings, visits, and official activities, ensuring the executive leadership is fully prepared for all engagements.

Substitution of education may not be used in lieu of specialized experience for this grade level.

This position is with Defense Human Resources Activity, Department of Defense.

The posted pay range is $121785 – $158322/yr.

This position is eligible for telework.

This position requires a Other security clearance.

Applications close on .

This position is open under the 'Public' hiring path.