Freight Bill Coordinator

When you join Smithfield, you become part of something special – a company that's sustainably feeding people around the world, producing good food the right way with respect for our people, animals, communities and planet. With opportunities across locations and functions, a culture grounded in our Core Four values - gratitude, communication, respect and accountability - and a strong commitment to learning, collaboration, and innovation, Smithfield offers challenging and rewarding careers where you can grow, contribute and make a real impact.

The position summary states the general nature and purpose of the job. Overall accountabilities are defined in this section. The Freight Bill Coordinator is responsible for managing and reconciling all freight bills that do not match estimated amounts, ensuring accuracy, timeliness, and compliance with established financial and transportation processes. In this role, you will research variances, resolve billing discrepancies, and maintain precise records to support efficient freight audit and payment operations.

You will collaborate closely with internal teams and external transportation partners to obtain supporting documentation, validate charges, and drive resolution of outstanding issues. This position requires strong attention to detail, excellent organizational skills, and the ability to work with large data sets in a fast-paced, deadline-driven environment.

The below statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

May perform other duties as assigned.

• Dispute Review and Resolution:
  Review all disputes submitted via Contract Carriers for accuracy and ensure timeliness and accuracy in approval/denials. Reconcile all exceptions to prevent payment delays. Escalate specific payment approvals/scenarios via the established reporting chain.
• Training and Process Documentation:
  Provide training to contract carriers/vendors on the Accessorials process. Document processes and variance exceptions.
• Analysis and Coordination:
  Conduct root cause analysis for totals not in line with contractual rates and agreements. Coordinate discussion with various departments to validate Accessorial requests.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Education & Experience:
  
  High School Diploma or GED and 2+ years of relevant experience.
• Technical
  
  Skills:
  
  Working knowledge of Microsoft Excel and Word.
• Attention to Detail:
  Strong accuracy in reviewing, reconciling, and validating billing information.
• Analytical
  
  Skills:
  
  Ability to identify discrepancies, research issues, and recommend resolutions.
• Organizational
  
  Skills:
  
  Ability to manage a high volume of invoices and documentation efficiently.
• Communication
  
  Skills:
  
  Clear verbal and written communication when interacting with carriers and internal stakeholders.
• Teamwork:
  Works well with others in a fast-paced, dynamic environment.
• Professionalism:
  Respectful, approachable, and team-oriented while building strong working relationships and a positive work environment.

Bachelor's Degree, preferred. Freight Billing Experience preferred.

The physical demands described here are representative of those an employee should possess to successfully perform the essential…