Senior Administrative Coordinator

Human Resources Recruiting Manager @ Waubonsee | PHR

Senior Administrative Coordinator to Chief of Staff and Vice President of Strategy

Hybrid Option:
Yes

Monday–Friday | 8 a.m. – 4:30 p.m.

At Waubonsee Community College
, we believe collaboration, innovation, and professional growth are the foundation of student and institutional success. We’re seeking a Senior Administrative Coordinator to join our Office of the President — a dynamic opportunity to support the Chief of Staff and Vice President of Strategy in advancing the college’s mission, priorities, and strategic initiatives.

• Provide high-level executive and logistical support to senior leadership.
• Manage complex calendars, meetings, and events across departments and with external partners.
• Draft, proof, and format high-visibility communications, reports, and presentation materials.
• Coordinate travel, expense reports, and department operations with precision and discretion.
• Maintain critical systems, files, and contact databases while safeguarding confidentiality.
• Serve as a bridge across campus functions — ensuring information flows seamlessly and deadlines are met.

• 5–7 years of progressive administrative experience (executive or higher education environment preferred)
• Exceptional communication, organization, and problem-solving skills.
• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to anticipate needs, take initiative, and maintain confidentiality.
• Professional presence and a genuine commitment to service excellence.

• Hourly Range: $24.64 – $29.69 (based on experience and qualifications)
• Work Hours: 40 hours/week | Monday–Friday | Occasional overtime as needed
• Target Hire Date: November 17, 2025
• Benefits: Medical insurance, Vision insurance, Pension plan, Tuition assistance