Financial Aid Advisor - Scholarships

Financial Aid Advisor – Scholarships

Sugar Grove Campus – Hybrid Option:
Yes

Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students.

Your future starts here – join us today!

Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.

Support Financial Education and Outreach Services, focusing on financial aid and financial education literacy and advising. Report to the Financial Education & Outreach Coordinator.

Serve as the primary contact and administrator for scholarships, HOUSE (housing insecurity outreach), and basic needs support, while providing backup to student support fund programs.

Act as the primary liaison for the Illinois House Act and other special aid initiatives, ensuring regulatory compliance, accurate reconciliation, and exceptional service to students and families.

Lead the coordination of the HOUSE Care Team and serve as the HOUSE Liaison for the Institution in fulfillment of Public Acts 102-1045 and 102-0083.

Chair internal scholarship search committees and coordinate cross-departmental teams to meet deadlines and goals.

Lead targeted selection processes (e.g., PTK, Lincoln Laureate, ICCTA) and collaborate with Marketing to publicize award recipients.

Represent Financial Aid on external partnerships and community initiatives related to the Illinois House Act and housing insecurities at the request of the Financial Aid Director.

Support HOUSE and Financial Aid Outreach initiatives, including workshops, seminars, classroom presentations, and one-on-one sessions to help students understand financial aid, scholarships, and student support resources.

Direct the full life-cycle of all foundation, institutional, and private scholarships—from application design and marketing to awarding, reconciliation, and year-end audit.

Reconcile all scholarship disbursements monthly and at fiscal year-end; initiate corrections to ensure compliance with state, federal, and institutional regulations.

Perform course audits to ensure that aid is only processed for classes that are required for a student’s degree.

Provide high-level counseling to students and parents, review all aid documentation, and adjust awards per policy or student request.

Review student and parent documentation to determine financial aid eligibility and ensure timely, accurate processing of aid applications.

Maintain scholarship databases, scholarship webpage, and announcements.

Assist with preparing required reports and responding to audits from federal and state agencies; ensure compliance with all applicable financial aid regulations.

Stay current on federal and state regulations; update HOUSE SOP and related policy and procedure manuals accordingly.

Prepare audit materials, run and refine Argos/Banner reports, and contribute to recruitment, admission, and retention initiatives.

Assist with the collection and evaluation of feedback from financial aid outreach & HOUSE initiatives to assess program impact and improve student support efforts.

Additional expectations:

Maintain periodic office hours at branch campuses.

Attend professional workshops to remain current in the field.

Serve on institutional committees.

Perform other duties as assigned by the Financial Aid Leadership team.

• Bachelor’s degree in accounting, business, finance, or related field required.
• One year of related employment experience, including student outreach and workshop design, student coaching, or customer service.
• Knowledge of federal and state financial aid programs is preferred.
• Comfortable presenting to varying-sized audiences.
• MS Office skills, including Word, Excel, and…