Accounts Payable Specialist

Location:

Sunrise, Florida

This job entails processing of Accounts Payable invoices. This includes: preparing invoices for payment and ensuring proper documentations are attached with appropriate authorization on each invoice. There is also an emphasis on clarification/problem solving, in which the specialist clarifies with/questions invoice contacts regarding details pertaining to the invoice and invoice payment. Communication with invoice contacts is done via the telephone and through e-mails.

Working cross functionally with the business on items requiring research or reconciliation.

• Manage accounts team to ensure day to day operational team duties are processed in a timely manner
• Ensure accurate and timely month end processing
• Work closely with Accounts Payable Manager
• record of the payments made to the creditors.
• Reviews invoices and check requests and sorts and matches invoices and checks.
• Sets invoices up for payment and processes check requests
• Analyze accounts and prepare reports
• Keep track of the transactions and monitors accounts to ensure payments are up to date
• Resolve invoice discrepancies
• Maintain records and vendor file
• Correspond with vendors and respond to any queries
• Submit monthly reports and help in month end closing

• Associates or higher degree in Accounting or Finance or a related field or the equivalent education and/or experience
• Minimum of three years of relevant and progressive professional experience in accounting and/or finance

• Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

• Process Management - Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can't; can simplify complex processes; gets more out of fewer resources.

• Functional/Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.

• Problem-solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.

• Informing - Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information.

• Relevant computer applications, including Excel
• AS400 experience a plus
• Operate a 10-key calculator

Supervisory/Relationship:
Accomplishes results through team effort and follows structure of organizational units/centralized functional activity

Guidance Given:
Assignments are received in objective focused terms. Receives guidance based on organizational goals and company policies

Policy involvement:
Follows operating and organizational policies

Direct Work Complexity:
Responsible for all projects/jobs assigned. Help meets established deadlines and resolve technical or operational problems. Follows centralized functional process

Impact:
Inaccurate actions may possible result in delays and modifications to projects/operations; which creates expenditure of time, human resources and funds

Liaison:
Will be determined based off title which may or may not have contact with higher level organizational associates concerning projects, operations decisions, scheduling requirements or contractual clarification. Based on position, associate may or may not attend briefings/technical meetings for internal or external representatives

During employment, you may be given access to business information, customer and/or…