Accounts Payable Clerk

Position Overview

IES Residential is seeking a Temporary Accounts Payable Clerk to join our team for an anticipated duration of 6‑9 months. This entry-level position is responsible for accurately and efficiently processing vendor invoices, maintaining vendor records, and supporting daily accounts payable operations. This role works closely with Procurement, Operations, vendors, and accounting personnel to ensure accurate invoice processing, timely discrepancy resolution, and compliance with company policies, financial controls, and reporting requirements.

Primary Responsibilities

• Process high volumes of vendor invoices accurately and efficiently within Microsoft Dynamics 365 Finance and Operations (D365 F&O).
• Enter and verify invoice information, including invoice numbers, dates, amounts, payment terms, and general ledger coding.
• Review invoices to ensure accurate company, branch, job, and expense account coding before posting.
• Perform three‑way matching of purchase orders, product receipts, and vendor invoices to ensure accuracy and completeness.
• Identify, research, and resolve invoice discrepancies related to pricing, quantities, receipts, and purchase orders.
• Coordinate with Procurement, Operations, and accounting personnel to obtain missing documentation and resolve outstanding invoice issues.
• Route non‑purchase‑order invoices for appropriate approval in accordance with company policies and authorization procedures.
• Maintain accurate vendor records, including new vendor setup, contact information, payment terms, and required documentation.
• Obtain and verify vendor documentation, including IRS Form W‑9, to support accurate recordkeeping and annual Form 1099 reporting.
• Reconcile vendor statements and accounts payable records, researching and resolving outstanding or aged balances.
• Respond professionally to vendor inquiries regarding invoice processing, payment status, and account discrepancies.
• Support weekly payment processing activities and ensure invoices are properly documented and approved.
• Assist with month‑end closing activities, including accounts payable accruals, received‑not‑invoiced (RNI) follow‑up, account reconciliations, and aging reviews.
• Maintain organized and accurate invoice records, supporting documentation, and financial reports for internal and external audits.
• Follow established internal controls, including SOX 404 requirements, and company procedures related to invoice processing and vendor maintenance.
• Verify vendor banking and payment information changes in accordance with established security procedures.
• Maintain confidentiality of vendor information, banking details, and company financial records.
• Collaborate with accounting personnel and other departments to support operational efficiency and timely processing.
• Assist with special projects, reporting, and additional accounts payable activities as needed.
• Perform additional duties as assigned.

#LI-DNI

None

0‑2

Required

Skills and Abilities

• Basic knowledge of accounts payable processes, invoice processing, three‑way matching, and general accounting principles.
• Strong attention to detail and accuracy when entering, reviewing, and maintaining financial information.
• Proficiency in Microsoft Office applications, particularly Excel, including sorting, filtering, basic formulas, and lookups.
• Familiarity with accounting software or ERP systems, such as Microsoft Dynamics 365 F&O, Net Suite, SAP, or similar platforms, preferred.
• Strong data entry, keyboarding, and ten‑key skills with the ability to process high volumes of information accurately.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and time‑management…