Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Job Description

The Administrator/Office Supervisor is responsible for performing secretarial and administrative duties.

This role executes complex and confidential secretarial and administrative assignments, applying advanced computer and process skills with a detailed understanding of the organization’s operation, and assisting the Business System Administrator with day-to-day activities.

Contract role until December 2026.

• Collect, prepare, and scan physical documents for digital archiving.
• Index and name scanned files according to company reference and filing standards.
• Upload and organize digital files in the company’s document management system.
• Maintain physical filing systems in an orderly and secure manner.
• Conduct regular file audits to ensure completeness and accuracy.
• Ensure confidentiality and compliance with data protection policies.
• Support general administrative tasks such as photocopying, mailing, and data entry as needed.
• Assist with creating and updating filing procedures and reference databases.

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office (Word, Excel, Outlook) and document scanning software.
• Experience with Electronic Document Management Systems (SharePoint) preferred.
• Good written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Minimum of 1-2 years administrative or records management experience.

$18.00/hr – $18.00/hr