Specialist Campus PEIMS & Enrollment

Job Description - Specialist Campus PEIMS & Enrollment (260001YK)

Job Description

Description

Description Job Overview
The Specialist Campus PEIMS & Enrollment will perform a variety of advanced campus level assignments relating to student information focusing on students, attendance, enrollment, PEIMS reporting and data quality assurance.

Position Description

• Work with the central administration SIS department and campus level administration to ensure that all attendance data and PEIMS reportable data meet requirements set by the Board, District, State and Federal policies.
• Assist in the collection and review of all data required for PEIMS and student attendance.
• Manage and ensure the accuracy of the Daily Attendance Percentage Report.
• Assist assigned and feeder campus personnel with data accuracy reporting as they pertain to local/state validation reports.
• Provide campus administration with weekly reports regarding data accuracy.
• Assist assigned and feeder campus attendance personnel with ensuring that the Student Attendance Accounting Handbook, Chapters 25 and 37, requirements are met.
• Assist assigned and feeder campus personnel with the reconciliation of First Day, 1st Six weeks and 4th Six weeks enrollment.
• Assist assigned and feeder campuses with the campus Data Verification process, including Six Weeks Attendance and PEIMS submissions and collections.
• Maintain positive working relationships with the principal, teachers, students, other school personnel, and parents.
• Report all PEIMS-related data inequities to administrators via weekly or biweekly mandated Data Integrity Team (DIT) meetings.
• Ensure that both assigned and feeder campuses submit their required data verifications and reconciliation documentation on time.
• Oversee and assist assigned and feeder campus personnel with PEIMS, enrollment and student attendance error corrections and data review per district approved software (i.e. Elevate Data Quality, On Data Suite ).

• Communicate with parents/guardians by phone and in-person regarding enrollment, student attendance, truancy, and other student course credit issues.
• Return parent calls and emails frequently.
• Support campus processes by conducting mandated Data Integrity Team (DIT) meetings to discuss campus data discrepancies.

• Assist assigned and feeder campus attendance personnel with the proper storage of reports, records, attendance notes, and other documentation for the District audit box.
• Work with other out-of-district personnel (i.e. CPS and probation officers) to verify attendance and prevent truancy.
• Assist assigned and feeder campus personnel in identifying students regarding excessive absences, tardiness, and possible prevention of denial of course credit.
• Assist assigned and feeder campus and district personnel with identifying attendance tier students and assist with completing the documentation for truancy filing.
• Assist assigned and feeder campus attendance personnel with manual and online attendance rosters as needed.
• Communicate and meet with students regarding attendance and/or truancy prevention measures.
• Assist with monitoring student attendance coding, including unverified absences.
• Assist with conducting district audits related to enrollment, leavers, and student attendance.
• Assist assigned and feeder campus enrollment personnel with the registration and enrollment process and documentation review/verification.
• Assist assigned and feeder campus personnel with POA and Dual renewal processes.
• Serve on with Summer Enrollment Team (if applicable).

• Present information to assigned campus personnel…