Executive Assistant

Role Overview Mobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. This role requires a strategic thinker who can manage complex schedules, handle sensitive information with confidentiality, and serve as a key liaison across internal departments and external stakeholders.

The ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs.

Key Responsibilities Executive Support & Calendar Management Manage complex, high-volume calendars, including scheduling internal and external meetings, travel, and events

Prioritize and coordinate shifting demands while ensuring alignment with business objectives

Prepare daily briefings, agendas, and meeting materials for executive leadership

Communication & Stakeholder Coordination Serve as a primary point of contact between executives and internal/external stakeholders

Draft, review, and manage professional correspondence, reports, and presentations

Screen and prioritize communications, ensuring timely and appropriate responses

Operational & Administrative Oversight Coordinate executive travel arrangements, including itineraries, accommodations, and expense tracking

Manage expense reports, invoices, and administrative documentation with accuracy and compliance

Track key deliverables, deadlines, and follow-ups to ensure execution of strategic initiatives

Confidentiality & Compliance Handle highly sensitive and confidential information with discretion and professionalism

Ensure documentation, communications, and processes align with company policies and compliance standards

Maintain organized records of executive decisions, contracts, and key business activities

Project & Cross-Functional Support Support special projects and strategic initiatives on behalf of executive leadership

Coordinate with departments including legal, finance, HR, operations, and real estate teams

Assist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussions

Meeting & Event Coordination Plan and execute executive meetings, leadership off sites, and company events

Prepare meeting minutes, action items, and follow-up tracking

Ensure seamless logistics and execution of internal and external engagements

Qualifications

Bachelor’s degree preferred, or equivalent experience.
5 or more years supporting a CEO, MD, owner or similar executive, including personal as well as business support.

Experience with multiple entities or locations.

Advanced Outlook, Excel, PowerPoint and Word.

Excellent written and verbal communication, sound judgment, and proven discretion with sensitive business, family and financial information.

Preferred Real estate experience: lease administration, closing coordination or property management.

Retail or wireless industry experience.

Experience with project-management, e-signature and expense tools.

A Texas notary commission, and Spanish language skills.

Why Work with Us?

Be part of a fast-growing, industry-leading wireless retailer

Direct exposure to executive leadership and strategic decision-making

Collaborative and high-performance work environment

Competitive compensation and benefits package

Opportunity for growth within a rapidly scaling organization