Accounts Payable Specialist

Accounts Payable Specialist

Houston Federal Credit Union – Sugar Land Branch

Salary: $60,000.00 – $80,000.00

The Accounts Payable Specialist will manage the end‑to‑end processing of payables, ensuring accurate vendor payments, proper GL coding, and compliance with IRS reporting requirements. Under the Controller’s supervision, the specialist will support fixed asset tracking, corporate credit card usage, and travel expense management.

• Invoice Authorization and Verification – obtain authorization on non‑recurring invoices, correct invoices, and verify capital purchases are budgeted or justified.
• Vendor and General Ledger Coding – code invoices to appropriate vendor and GL accounts; post internal and external payables; prepare reports for Controller review.
• Payment Processing – process payments using checks, ACH, or direct deposit; convert A/P vendors to ACH when possible; post vendor credits and adjustments.
• Auto‑Debit Management – manage ACH auto‑debit payments and maintain supporting documentation.
• Credit Card and Travel Expense Management – oversee corporate credit card (employees and board) and manage travel expense and mileage charges using Emburse Certify, ensuring accurate GL assignment.
• Fixed Assets and Prepaids – compile documentation for fixed asset and prepaid transactions; ensure correct GL coding; assist with biennial fixed asset inventory reviews.
• Vendor Creation and W‑9 Compliance – create new vendor records and maintain completed W‑9 forms.
• Vendor Review and Updates – periodically review vendor records, update payment addresses, and confirm W‑9 forms are current.
• Year‑End IRS Form 1099‑MISC Preparation – review vendor records annually to ensure accurate year‑end reporting.
• Reconcile General Ledger Accounts – reconcile A/P‑related GL accounts monthly to verify expenses and payments align.
• Process Improvement – review A/P procedures, identify areas for change, and assist in updating procedures.
• Ad hoc Duties – perform other assignments to support the accounting function.

• Timely, accurate payable processing in compliance with internal procedures.
• Effective communication and coordination with internal departments and vendors.
• Consistent and correct vendor and GL coding.
• Prompt identification and resolution of payment and reconciliation errors.
• Accurate tracking and posting of credit card and travel expenses using Certify.
• Consistently maintained vendor database and W‑9 documentation.
• Up‑to‑date policy documentation that accurately reflects business practices.

Experience: One to three years of Accounts Payable and/or general accounting experience required.

Education:

• A two‑year college degree, or completion of a specialized certification or licensing, or completion of specialized training courses conducted by vendors, or job‑specific skills acquired through an apprenticeship program.

Interpersonal

Skills:

Strong attention to detail, high accuracy, multitasking ability in a fast‑paced environment, excellent oral and written communication, 10‑key proficiency, policy and procedure writing, proficient with Enburse Certify, Symitar, and Microsoft Office 365.

Other

Skills:

Working knowledge of writing and updating policies and procedures.

Stand or sit for long periods of time. Must be able to lift 10 – 20 pounds.

• Integrity, Honesty, & Respect
• Passion, Commitment & Enthusiasm
• Seek Excellence in All We Do
• Work Hard and Have Fun
• Friendly Service and Superior Value