Logistics​/Purchasing Coordinator

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Full Time Sugar Land, TX, US

2 days ago Requisition

Everflow Supplies is a growing specialty provider serving the plumbing, HVAC, industrial, mechanical, and fire protection industries across North America. We engineer, source, and deliver dependable product solutions that help our customers succeed — and we pride ourselves on being more than a supplier. We strive to be a trusted partner and an extension of our customers’ teams.

Our culture is built around collaboration, accountability, and growth. We move with purpose, think like owners, and believe every team member plays an important role in driving success. As Everflow continues to expand, we’re looking for motivated people who want to grow with us and help build something meaningful.

The Purchasing / Logistics Coordinator supports Everflow Supplies’ purchasing and supply chain operations by coordinating purchase orders, supplier communication, inventory requirements and shipments. This position serves as an important link between suppliers, freight forwarders, warehouses, and internal departments to help ensure materials and products are purchased and delivered accurately, efficiently, and on time.

• A.Documentation
  • Document Collection Gathering ISF details , ISF confirmation , invoices, packing list, certificates of origin, MTR , Freight back up and other mandatory papers from suppliers. Ensuring each shipment entry and document set is filed separately per container.
  • Verification Checking accuracy of details like B/L # , container numbers, item quantities, HS codes, Item Price and Payment and freight terms as per purchase orders.
  • ERP Entry Enter shipment missing details into ERP systems, Verify the details and if any issue correct it as per the P.O.
  • Communication Coordinating with suppliers, forwarders, C.A , banks
  • Follow-ups Sending reminders to suppliers for pending documents and escalating delays to management if needed.
• B Purchasing
  • Create, issue, maintain, and follow up on purchase orders based on approved purchasing requirements and inventory needs.
  • Communicate with suppliers regarding purchase orders, production status, pricing, quantities, availability and expected ship dates.
  • Coordinate inbound shipments with suppliers, freight forwarders, carriers, customs brokers, and internal warehouse teams.
  • Monitor open purchase orders and shipments from order placement through final delivery, proactively addressing delays, discrepancies, or other issues.
  • Maintain accurate purchasing, shipment, vendor, and item information within the ERP system and related tracking tools.
  • Review inventory levels, demand information, lead times, and open orders to help identify potential shortages, excess inventory, or purchasing requirements.
  • Obtain and review freight quotes, shipping documentation, commercial invoices, packing lists, bills of lading, and other import/export documentation as required.
  • Partner with Warehouse, Sales, Customer Service, Finance, and other departments to resolve purchasing, receiving, inventory, and shipment discrepancies.
  • Track supplier and logistics performance, including lead times, delivery performance, order accuracy, and recurring issues, and elevate concerns when appropriate.
  • Support continuous improvement initiatives that increase purchasing efficiency, improve inventory availability, reduce freight or supply chain costs, and strengthen supplier performance.

Required

• Associate or bachelor’s degree in Supply Chain, Logistics, Business Administration, Purchasing, or a related field preferred.
• 2–4 years of experience in purchasing,…